Fiscal Specialist - CLTS​/CCOP

Fiscal Specialist

The Fiscal Specialist supports the accounting supervisor in the fiscal responsibilities focused on the Children's Long Term Support Program and Children's Community Options Program. Full-time based on 37.5 hours per week; 2026 salary grade H $22.92 - $24.73 per hour. Douglas County offers a competitive benefits package including but not limited to:

• Annual wage increase based on eligibility
• Paid, on-the-job training and advancement opportunities
• 85% county contribution to health and dental premiums
• Health Savings Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan
• Wisconsin Retirement
  - One of the most well managed retirement systems in the nation
  - Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to (Use the "Apply for this Job" box below). for further detail
• County-paid Life Insurance Policy – coverage equivalent to annual salary - affordable Supplemental, Additional, and Spousal/Dependent coverage available at employee's expense
• Competitive paid time off including vacation, sick time, personal days and holidays
• Public Student Loan Forgiveness (PSLF) Employer

Douglas County is an Equal Opportunity and Affirmative Action employer.

Duties and responsibilities:

• Comply with the CLTS Program rules and guidelines
• Ability to work with numbers rapidly and accurately and pay attention to detail
• Ability to perform data entry into computer applications quickly and with a high degree of accuracy
• Prepares and submits weekly claims for Children's Long Term Support case management and other services to the Third-Party Administrator and ensures all payments are received.
• Processes and remediates claim denials received from the Third-Party Administrator
• Ability to problem solve and find errors by performing internal department audits
• Notify providers of authorizations/denials
• Assist registration process and credentialing for providers
• Purchasing of program needs via various vendors
• Reconciliation of purchasing for program needs
• Assesses parental fee/financial liability for the program according to State guidelines.
• Entry of client certifications to statewide system
• Generates, tracks and collects receivables
• Prepares and enters payables
• Maintains and updates accounting records
• Prepares spreadsheet analysis
• Generates reports to verify account balances
• Research and resolves account discrepancies
• CCOP program financial management
• CCOP data collection entry into state system
• Payroll entry and processing for CLTS program
• Performs other duties of a similar nature or as required

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Required Competencies:

• Communicates clearly and effectively, both verbally and in writing, ensures understanding, and conveys information accurately.
• Collaborates effectively with colleagues, contributes to group efforts, and fosters a cooperative and supportive work environment to achieve common goals.
• Takes responsibility for and makes informed decisions, follows through on commitments, and ensures tasks are completed accurately and on time.
• Takes proactive steps to address opportunities and challenges, shows a strong drive to achieve results, and goes above and beyond.
• Demonstrates a strong desire to achieve goals, seeks continuous improvement, and strives for excellence in all endeavors.
• Identifies and addresses conflicts promptly, mediates disputes, and fosters a collaborative environment.
• Demonstrates a strong awareness of safety protocols, promotes a safe work environment, and ensures compliance with safety regulations and county policies.
• Shows tolerance for different perspectives, remains patient and open-minded, and fosters an inclusive environment.
• Knowledge of debits, credits, journal entries, and other basic accounting principles.
• Proficient in Microsoft Excel, Word, and Office 365.
• Demonstrates a strong commitment to maintaining confidentiality, understands the importance of protecting sensitive information, handles confidential documents and communications with discretion and integrity.

Working conditions:

This job operates in…