Clerk of Courts - Deputy; Legal Processing Clerk

Clerk Of Courts Position

This position is an appointed position by the Clerk of Courts, the position aids the Clerk of Court in discharge of clerk's duties under the supervision of the Clerk of Courts, Circuit Court Judges, and Court Commissioner. The position is deputized by the Courts to be able to perform the duties as required by Statute. The position is full-time, based on 37.5 hours per week.

The Clerk of Courts Office is the link between the public and other government agencies to the court. The position requires the ability to utilize a wide variety of data regarding legal documents to accurately process court records so court processes can run smoothly. These duties must be done in accordance with court orders, Wisconsin statutes, policies and procedures, and laws established for various types of court filings.

Essential duties include communication and multi-tasking skills, maintaining a high level of accuracy and confidentiality, as well as dealing with a wide array of agencies and departments within the County, and many outside agencies, including but not limited to law enforcement agencies, state agencies such as DOC, DOT, DNR, DOC, jails, and prisons. Douglas County offers a competitive benefits package including but not limited to:

• Annual wage increase based on eligibility
• Paid, on-the-job training and advancement opportunities
• 85% county contribution to health and dental premiums
• Health Savings Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan
• Wisconsin Retirement
  - One of the most well managed retirement systems in the nation
  - Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to (Use the "Apply for this Job" box below). for further detail
• County-paid Life Insurance Policy – coverage equivalent to annual salary - affordable Supplemental, Additional, and Spousal/Dependent coverage available at employee's expense
• Competitive paid time off including vacation, sick time, personal days and holidays
• Public Student Loan Forgiveness (PSLF) Employer

• Performs all duties of the Clerk of Court Deputy as described by Wisconsin Statutes.
• Makes discretionary, independent decisions as an officer of the Court.
• Administers oaths and certifies acknowledgments.
• Initiation, maintenance, monitoring and disposition of various case types, which include financial information and maintain an assigned cash drawer.
• Issue warrants as required by the Court.
• Required knowledge of legal terminology and court processes.
• Help Pro Se individuals understand the amount of help that can be given without giving legal advice.
• Knowledge of laws, administrative codes, rules, policies pertaining to criminal and local ordinances.
• Determining the appropriate forms needed by individuals needing to file various court actions handled by the Clerk of Courts.
• Maintains files and records in relation to court matters.
• Prepare court files to be sent to the Court of Appeals.
• Assists the public with inquiries about forms, procedures, and court matters. Interact with defendants, victims, attorneys, law enforcement, and media regarding court-related matters.
• Work collaboratively with courts throughout the state, various state and federal agencies, local and statewide Judges, Court Commissioners, and various City and County agencies with a vested interest in Court operations.
• Handle large sums of money pertaining to fine payments, cash bail, sheriff sales, and fees. Determine who the money is paid out to based on court orders, write up disbursement, and documents in court cases.
• Drafts court documents.
• Reviews and scans all documentation and filings. Monitors files for timely completion.
• Maintains up-to-date information and follows up on records and related actions; opens and date stamps materials; may be required to review documents for authenticity.
• Enters court case information and account adjustments to state computer records. Researches records and databases for information as needed or directed.
• Clerk court proceedings include organizing case files, records, and exhibits; marking exhibits; administering oaths to…