Senior Tender and Contract Specialist Campus Procurement and Contracts Department Ibra

Senior Tender and Contract Specialist (Sur Campus).

The objective is to become a “go for” professional who is capable of using the latest state of the art concepts, tools, and technologies of best practices for measuring business performance, maintaining compliance efforts, monitoring & controlling risks, as well as extracting and reporting the tender and contract position of ASU in a timely & effective manner.

• Contacts and follows-up with local and foreign suppliers to provide ASU with proposals, quotations and deliverables. Compiles and shortlists suppliers and recommends relevant suppliers to management to select among them.
• Prepares local purchase orders based on vendor selection procedures, ensures these are properly completed including the terms of payment, coordinates with suppliers and follows up outstanding local purchase orders.
• Maintains procurement records such as items or services purchased costs, delivery, product quality or performance and inventories.
• Coordinates with other department/faculty to identify needs of ASU as a whole to economies ordered quantities and reduce ordering, inventory holding costs and delivery time.
• Ensures that satisfactory conditions are built into any contracts and that suppliers adhere to the terms of the contract in accordance with ASU specifications.
• Full responsible for all ASU Contracts and Insurance agreement.
• Maintains all contracts and agreements records such as items or services contract costs, delivery, services quality or vendor performance, payment methods and contract start/end date.
• Follow up all contracts and agreement with end user department/faculty on a quarterly basis.
• Renewal/cancel/amendment all contracts agreement basis on ASU need.
• Prepares reports that summarize quarterly and variances from budget.
• Obtains good relation with all contractors and all end user department/faculty.
• Maintains Contracts and Agreements by following policies and procedures.
• Completes any other duties and responsibilities when requested by the management, which are commensurate with this role.
• Participates and assists in Annual reports.
• Participates and assists in Monthly reports.
• Prepares Compliance Officer When Deputy director on leave.
• Participates in preparing department Operation plan.
• Involved in preparing department Risk register.
• Participates and assists in PPM review.
• Other duties as assigned by the Line Manager.

Minimum 4 years of experience in relevant or closely related field.

• Be thoroughly familiar with the legislation in the Tender and Contract sector of activity.
• Working knowledge of inventory planning, forecasting techniques and operational systems.
• Ability to identify processes needing improvement and to recommend improvements.
• Excellent negotiation and interpersonal skills.
• Excellent communication and IT Skills.
• Fluent in English and Arabic.

Bachelor degree in Business Administration from an accredited university or related field.