Assistant to Director

About the role

PT Samudra Mahkota Beach (Surabaya) is seeking an experienced and proactive Assistant to the Director to provide comprehensive administrative and executive support. In this full-time position, you will be responsible for managing a wide range of ad hoc tasks to support the Director. This role is based in Surabaya, East Java.

• Bachelor's degree in accounting / hospitality / business administration
• Minimum 3 years of experience in an executive assistant or administrative support role, preferably in a field related to hospitality
• Proficient in MS Office suite, including Word, Excel, PowerPoint and Outlook
• Knowledge in simple Photoshop / photo / video editing is a plus
• Excellent written and verbal communication skills in both English and Bahasa Indonesia
• Proficiency in Mandarin is a plus
• Willing to travel if required
• Trustworthy, loyal, well-mannered, proactive, adaptable, thorough, organized & systematic
• Strong organisational and time management skills, with the ability to prioritise effectively
• Experience providing support to senior executives or directors highly desirable
• Willing to assist in both office and personal matters

• Handle all administrative matters of management, both business and personal
• Organise and maintain the Director's filing system, both physical and electronic
• Provide support with project management, including tracking deadlines and following up on action items
• Assist with the preparation of presentations, reports, invites and other documents as required
• Act as the point of contact for internal and external stakeholders, providing excellent customer service
• Perform other administrative duties as needed to support the smooth running of the office
• Coordinate logistics for business trips, meetings and events
• Assist in research on various market trends, industry developments and other matters
• Assist in various ad hoc tasks assigned by the Director