Executive Assistant​/Personal Assistant

Fluent in English, both spoken and written;

Mandarin proficiency is a plus;

Detail-oriented, well-organized, and able to manage tasks efficiently;

Based in Surabaya preferred;

Basic knowledge of Finance & Accounting or Legal is a plus;

Willing to travel when required;

Able to maintain confidentiality and handle sensitive information with a high level of trust;

Able to work under pressure and manage multiple tasks simultaneously.

Job Description:

Manage the CEO's calendar, meetings, and appointments, including prioritization and scheduling conflicts resolution;

Coordinate and prepare materials for meetings, presentations, and reports on behalf of the CEO;

Act as the primary point of contact between the CEO and internal/external stakeholders;

Handle correspondence, including emails, letters, and other communications, ensuring timely and professional responses;

Organize domestic and international travel arrangements, including itineraries, accommodation, and logistics;

Draft, review, and manage confidential documents, contracts, and reports as needed;

Take minutes during meetings and follow up on action items to ensure timely execution;

Support strategic projects and initiatives by conducting research, compiling data, and coordinating with relevant teams;

Manage and maintain filing systems, both physical and digital, ensuring easy access to important documents;

Anticipate the CEO's needs and proactively resolve issues to optimize their time and productivity.