Sponsorship Information Officer - AP Simokerto

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Local - Fixed Term Employee (Fixed Term)

The Sponsorship Information Officer is responsible to support the overall sponsorship operation service in 1 or cluster AP by administrating all activities related to the operation of sponsorship information system called HOPE and supporting development of tools for monitoring RC presence and wellbeing, to contribute to the achievement of CESP goals. The SIO will ensure the alignment with relevant strategies (national, regional, sponsorship), policies (ministry policies, sponsorship policy, DME management policy, Child Protection policy) and standards (LEAP, Sponsorship Standard & Programming Guidelines, financial).

The SIO will work in close coordination with Operating Model Partner Field Team. The SIO may be supported by National Office Sectoral Team.

• Develop monitoring and evaluation plan and tools for monitoring RC presence, participation and basic welfare.
• Do mapping existing child monitoring tools for in order to fit with the needs of field staff or partners.
• formulate, test and revise RC monitoring and RC update data to capture RC updated data (e.g RC presence, RC & family participation, RC well being, etc) for sponsorship needs and program needs
• Support PLA and FGD Baseline survey and assessment.
• Provide inputs in the development of sponsorship business process in AP.
• Analyse the existing sponsorship business process
• Support the formulation, test and revision of sponsorship business process to fit AP context.

• Provide inputs for the development of annual operating plan and budget - CESP on tools and equipments needed for operating Sponsorship Information System (SIS).
• Install and effectively and efficiently use SIS hardware and software such as, internet connection, LAN, HOPE, printer and scanner.
• Check, maintain SIS infrastructure regularly to ensure its proper function and acquire assistance if necessary.
• Provide technical assistance for field team of Operating model partner in monitoring RC presence, participation and basic welfare

• Train project staff, operating model staffs and cadres on SIS (HOPE, DI photo, video, and project database) and basic sponsorship knowledge and skill.
• Check the quality of DI
• Produce, monitor and analyze indicators for RC presence (CMS), RC & family participation in development activities & RC well-being (e.g. education, health, birth certificate, etc).

• Assist development of projects data base.
• Technical tasks:
• Process and input CH, CMS, Child Participation, Child and family support into HOPE
• Data recociliation:
  Produce, analyze and report to CESP Coordinator RC turn over report.
• System maintenance
• Ensure the pending task is managed according to standard and take necessary action accordingly
• Maintain dan review local database relevant to AP needs
• Report problems relating to HOPE to NO in 24 hours.
• Ensure the validity of data input into HOPE
• Process adds, holds, drops, child death, reactivate, child annual update in single Step
• Sponsorship performance and RC data is appropriately updated into the system, maintained, documented and analyzed according to partnership standard.
• Produce data for monthly GNOD report including to do list, to do summary, management report, progress of APR, CC/GC and CMS; and submit to CESP Coordinator on agreed date.
• Produce overdue and current pending correspondence from HOPE regularly.

• Manage effective relationships and networks with various development partners including Operating model partner as negotiated with Project Coordinator / AP Manager. Be responsible for maintaining and strengthening relationships with key partners.
• Communicate effectively Wahana Visi Indonesia…