Company Secretary

Key Responsibilities:

Secretarial Compliance and Governance
Act as the designated Company Secretary for all Group Companies.
Manage the secretarial aspects of Board Meetings, Annual General Meetings (AGMs), and other corporate activities.
Prepare, review, and distribute meeting notices, agendas, minutes, board resolutions, and related documents.
Maintain statutory registers and records in compliance with the Companies Act and ROC requirements.
Confidential Documentation Management
Handle and maintain documentation with a high level of confidentiality.
Vet contracts and legal documents with a focus on safeguarding company interests.
Regulatory and Legal Compliance
Ensure compliance with the Companies Act, ROC filings, and other secretarial statutory requirements.
Prepare and present periodic compliance reports to senior management.
Liaise with regulatory bodies, auditors, and legal consultants as required.
Audit Readiness and Record Keeping
Maintain accurate and audit-ready records of all compliance-related documents.
Establish and implement effective procedures to support internal and external audits.
Cross-Functional Support
Assist the Finance department with secretarial support and documentation as and when required.