Purchasing Specialist

Dysart Unified School District District Purchasing & Procurement, Surprise, AZ
- Surprise, Arizona Open in Google Maps

Dysart Unified School District District Purchasing & Procurement, Surprise, AZ
- Surprise, Arizona Open in Google Maps

Starting Date: Immediately

REPORTS TO

Purchasing Administrator

FLSA STATUS

Non-Exempt

SUPERVISES

No

JOB FAMILY

Fiscal Services

FTE

1.0

WORK CALENDAR

253

GRADE

S

APPROVED

1/26/2023

REVISED

SUMMARY:Under general direction of the Purchasing Administratorperforms procurement functions including developing bid specifications, reviewing proposals, making recommendations for award of contracts, administering contracts and approving purchase orders. Relied upon to make independent decisions with regard to purchasing and contract administration under strict compliance with the Arizona Procurement Code.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Monitors compliance with established purchasing rules, regulations, procedures,Governing Board policy and Arizona Procurement Code.
• Develops complex solicitations, including Invitation for Bid and Requests for Proposals, which will be comprised of specifications, scopes of work, terms and conditions, and addendums that accurately present and describe District needs.
• Prepares and evaluates quotation documents, including Request for Quotations and specifications.
• Screens and processes incoming requisitions for necessary purchasing requirements.
• Works with end-users to develops clear and concise specifications.
• Debriefs vendors on evaluation process and award of contracts.
• Provides training to end-users on various purchasing processes and procedures.
• Leads pre-solicitation conferences with vendors to ensure understanding of requirements and debrief meetings after evaluation and award.
• Researches supplier base and current industry standards to stay informed on latestproducts and trends in school supply industry.
• Prepares, for the Purchasing Administrator, periodic reports relating to school district purchasing activities.
• Establishes and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Performs other job related duties as assigned.

EDUCATION:

• High school diploma or G.E.D. required.
• Bachelor's Degree in Purchasing, Business or other closely related field preferred.

EXPERIENCE:

• One (1) or more years of experience in government procurement.
• Knowledge of the Arizona Procurement Code or Arizona School District Procurement Rules and Regulations; the Uniform System of Financial Records;
  Contract and Business Law;
  Product performance and availability; and evaluation procedures, negotiation techniques, and contract award procedures.
• Professional certification as a Certified Public Purchasing Buyer (CPPB) or Certified Public Procurement Officer (CPPO) is highly desirable.

LICENSING/

CERTIFICATIONS:

• Valid Level I Identity Verified Prints (IVP) Arizona Fingerprint Clearance Card (FPCC).

COMPUTER

SKILLS:

• Demonstrated competency in computer literacy, Word and Excel.
• Previous knowledge and use of Visions is highly desirable.

KNOWLEDGE OF:

• Knowledge of the Arizona Procurement Code or AZ School District Procurement Rules and Regulations.
• Interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
• Techniques and methods for organizing, prioritizing, and monitoring work.
• Business math concepts.
• Filing and record-keeping principles.
• Uses and properties of supplies and equipment.
• Applicable federal, state and local laws, codes,…