Office Administrator

Mainroad Lower Mainland Contracting LP
Surrey, BC , CAN

Pay or shift range
: $45,000 CAD to $55,000 CAD

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons. Mainroad Group is an equal opportunity employer that values diversity and inclusion in our workplace. We welcome and respect people of all backgrounds, identities, and perspectives. We are committed to creating a fair and equitable work environment where everyone can thrive and succeed.

We’re looking for a reliable, detail-oriented Curriculum Administrator who will manage scheduling of training courses, maintain training records, input legacy training data, and ensure our learning management system is up to date. You’ll work closely with the Training Manager and other department leads to keep training activities organized and efficient.

• Assist in scheduling training sessions (in-house, external vendors, online) across various divisions.
• Manage the learning calendar, coordinate instructors, venues (or virtual sessions), attendance, and logistics.
• Input, update and maintain previous and current training records in the system.
• Work within our learning management system (preferably UKG Learning) – setting up courses, enrolling participants, tracking completions.
• Generate and distribute training reports and data-entry summaries (attendance, completions, overdue training, etc.).
• Liaise with training department, operations leads and HR as needed to gather training needs, confirm participant lists, and follow up on outstanding requirements.
• Ensure data integrity: accurate, complete and timely input of all records, and auditing where necessary.
• Support continuous improvement of training records processes: propose and implement efficiency improvements, data-entry best practices, and documentation of procedures.
• Other administrative duties as required by the Training Manager (e.g., communication with attendees, record archiving, maintaining training library).

• Proven experience in a training, curriculum or learning-administration role (2+ years preferred).
• Hands-on experience with UKG Learning (or similar LMS) is strongly preferred.
• Excellent data-entry skills: high accuracy, strong attention to detail, good time-management and able to meet deadlines.
• Comfortable managing multiple tasks, coordinating with various stakeholders, scheduling logistics, and maintaining records.
• Strong proficiency with MS Office (especially Excel) and database systems; ability to generate reports, analyse data and draw out insights.
• Good written and verbal communication skills — able to liaise with multiple teams, present information clearly and follow-up effectively.
• Strong organisational skills and initiative: able to work independently, anticipate needs, identify inefficiencies and propose improvements.
• Previous experience in the construction, maintenance or infrastructure services sector is a plus (but not required).
• Commitment to accuracy, confidentiality, and a strong customer-service mindset.

• Be part of a well-established, employee-owned company with strong values and growth potential.
• Work within a dynamic training function, supporting over 600-1000 employees across multiple divisions.
• Opportunity to help shape and improve training systems and processes in a high-impact role.
• Collaborative environment with a supportive team culture.

• Team Player
  :
  Works well as a member of a group.
• Detail Oriented
  :
  Capable of carrying out a given task with all details necessary to get the task done well.
• Motivations
  :
  • Work-Life Balance
    :
    Inspired to perform well by having ample time to pursue work and interests outside of work.
  • Ability to Make an Impact
    :
    Inspired to perform well by the ability to contribute to the success of a project or the organization.
  • Job Security
    :
    Inspired to perform well by the knowledge that your job is safe.

Preferred:
Diploma or better in Office Administration or related field.