Executive Assistant
Job in
Surrey, BC, Canada
Listing for:
Fraser Health
Full Time
position
Listed on 2026-01-23
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management
Salary/Wage Range or Industry Benchmark: 31.8 - 45.71 CAD Hourly
CAD
31.80
45.71
HOUR
Job Description & How to Apply Below
Salary
Salary
: CAD $31.80 - $45.71 / hour
Job Summary Step into a role where your expertise makes an impact.
If you excel at synthesizing information, managing complex schedules, and creating structure in fast‑paced settings, this position offers a unique platform to apply your skills while contributing to meaningful organizational goals.
The Executive Assistant will provide high-level support to two executive leaders – including the Vice President, Medicine. This role streamlines administrative processes, keeps information flowing, and maintains well-organized records toward effective decision-making. The Executive Assistant handles complex calendar coordination, meeting logistics, executive-level communications, and time-sensitive requests with professionalism, care, and strong attention to detail.
This is an exciting opportunity to support senior leadership and contribute to work that shapes and advances system ‑ wide priorities at Fraser Health. Apply today!
#LI-DNI
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Reporting to one or more Vice Presidents, the Executive Assistant provides high-level administrative and organizational support to ensure the efficient operation of executive activities. This includes managing complex calendars and preparing documents for executive and board-level meetings.
The Executive Assistant acts as a key point of contact for internal and external stakeholders, responding to inquiries and drafting correspondence on behalf of the Vice Presidents (VP). A critical aspect of this position is handling highly sensitive and confidential information with discretion.
Works within a team environment providing support and, where required, work direction to others.
Responsibilities
Maintains the appointment schedule and time commitments through methods such as receiving appointment requests and meeting/conference invitations, determining urgency and nature of requests and scheduling and making necessary arrangements. Resolves time conflicts as required. Makes arrangements for travel and accommodation for attendance at industry meetings and conferences.Prepares a variety of documents for meetings including, but not limited to, 1:1 meetings, Board meetings including updates, agenda preparation, with related background information; minute transcription; prepares reports for circulation; prepares, edits, and finalizes briefing notes; prepares presentations; conducts follow up from meetings; completing related research and collecting data for reports.Provides guidance and direction on interpretation and application of organizational policies and procedures as well as the exchange of information to others internal and external to the organization.Receives and discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Responds to routine as well as highly sensitive and confidential inquiries including complaints by determining the nature of the issues and providing information through correspondence. Initiates follow-up processes with staff and others in accordance with Fraser Health policies. Facilitates information sharing with the portfolio and/or the organization by drafting documents for the review by the VP and sending on behalf of the VP and/or the portfolio.Supports the VP in completing required documentation associated with Human Resources including staff and change notices, payroll queries, and travel reimbursements. Provides timekeeping functions for the VP, direct reports and others as needed. Tracks vacation allocations and schedules.Supports the VP in managing items such as car allowances including parking, computer equipment and handheld devices. Arranges travel and accommodation by performing duties such as booking and confirming flights, vehicles and hotel reservations for the VP and others.Performs a variety of financial office administration functions for the VP and direct reports such as processing invoices including business expenses and Purchase Card claims.Liais…
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