Administrative Manager

Métis Nation British Columbia Facilities Coordinator

Job Category: Nation Support

Requisition Number: FACIL

Employment Type: Full-Time

Work Setting: Hybrid

Salary Range: $62,000 CAD to $77,000 CAD

The Facilities Coordinator plays a key role in supporting the Facilities Manager in the oversight and day to day operations of MNBC's regional offices and other leased properties across British Columbia. This role ensures safe, efficient and culturally respectful operation by coordinating maintenance, vendor services, inspections and space planning activities. The role works in close alignment with the Property Coordinator(s) to ensure consistent processes and service delivery across MNBC's property and facility portfolios.

The Facilities Coordinator is hands on, operational role that involves vendor coordination, health and safety compliance and tracking of facility related projects to support the smooth operation of MNBC's locations.

• Coordinates maintenance and repair requests to ensure timely resolution across all MNBC offices.
• Supports in the planning and execution of facility projects such as renovations, relocations, and upgrades.
• Conducts regular inspections to confirm compliance with health, safety, and operational standards.
• Tracks and monitors preventative maintenance schedules, ensuring vendor performance and compliance.
• Coordinates office furniture and equipment repairs or replacements, working with vendors and administrative staff for procurement processing.
• Develops and maintains inventory records, service history and preventative maintenance plans.
• Manages storage for all MNBC locations, including space allocations, organization, and maintenance.

• Acts as primary point of contact for vendors, trades, and contractors, coordinating schedules, site access, and work completion.
• Assists in preparing scopes of work, collecting quotes, and submitting recommendations to the Facilities Manager.
• Monitors service delivery for quality, cost-effectiveness, and compliance with MNBC standards.
• Coordinates custodial, security, and maintenance services.
• Coordinates with administration on the organization and maintenance of external accounts such as TELUS, Hydro etc.

• Serves as an Operations representative for occupational health and safety initiatives.
• Serves as a Deputy Fire Warden for HQ evacuation and drills.
• Ensures all MNBC offices maintain current emergency plans and coordinates biannual safety audits and emergency drills.
• Ensures all OHS communication boards are up to date and organized.
• Ensures all First Aid equipment and fire safety equipment are tracked and WorkSafeBC compliant.
• Conducts ergonomic and workplace safety assessments.
• Supports the management of facility access systems (cards, keys, parking allocations) with administrative support for processing and record keeping.
• Conducts and coordinates monthly safety walk-throughs at all MNBC offices.

• Collaborates with the Facilities Manager on space planning, workplace design, branding, and staff accommodation needs.
• Supports office moves and reconfigurations, ensuring minimal disruption.
• Provides input into operational readiness for new or renovated spaces.
• Manages the organization and maintenance of MNBC's desk booking application, including employee onboarding and reports.
• Leads the organization and completion of office-related requests (loading bays, amenity requests and after-hours access).
• Provides timely and accurate information to support internal communications, ensuring updates are clear, consistent, and aligned with departmental priorities.
• Conducts bi-annual site visits to ensure standards of safety, compliance and space utilization.
• Partners with IMIT on technology and infrastructure projects ensuring system integration and compliance standards.
• Supports the Facilities Manager with all leasing related responsibilities.