Document Controller

Document Controller  Solaris Management Consultants Inc. (Solaris) delivers engineering and project management services for the energy industry across North America and the globe. Our work covers traditional and transitional energy solutions, including Natural Gas, LNG, Hydrogen, and Low‑carbon assets. We provide predictable outcomes through disciplined front‑end planning, construction‑led designs, and data‑driven controls. With more than 31 years of experience and a portfolio of 5,000+ projects, our in‑house multidisciplinary teams help clients move from concept to commissioning with confidence.
As a Document Controller, you will have the opportunity to maintain and process official project documents for the company. Your pride in ensuring that all documents are consistent and professional will be a vital part of this diverse and interesting position.
Responsibilities
Track, transmit, and accurately file paper and electronic engineering documents, drawings and correspondence
Generate and distribute reports as required by project
Respond to internal and external drawing and document requests
Perform File Transfer Protocol (FTP) or similar site uploads and downloads
Upload documentation to SharePoint site and input the correct META data
Compile vendor data books according to document control standards and client requirements
Process engineering drawing turnovers, electronically scan documents, and maintain data files
Coordinate and communicate with clients and vendors to expedite deliverables and issue final documentation within project deadlines
Interact with engineering disciplines to handle the issuance of client engineering documentation and vendor information
Provide routine quality checks on all outgoing documentation in accordance with company and client guidelines
Ensure that all procedures and internal standards are adhered to, documentation is consistent and quality control standards are maintained during all stages of engineering document and drawing processing
Set up project requirements and document control files for both engineering and supplier documents
Interface with IT and engineering groups to set up electronic systems on projects
Recommend methods and techniques for improving quality, productivity, and deadline schedules
Assist team lead with training and supervising junior staff
Qualifications
Completion of high school and/or related certificate/technical diploma
2‑8 years of data entry, administrative, and/or document control experience
Open‑minded with the ability to follow instructions and work with minimal supervision
Experience in an Engineering, Procurement, and Construction (EPC) environment is an asset
Strong communication and interpersonal skills with the ability to work in a team
Strong ability to make critical decisions and solve problems
Excellent follow‑up skills with the ability to perform effectively in a fast‑paced environment
Highly organized with strong attention to detail and accuracy
Intermediate working knowledge of engineering terminology with the ability to understand information on drawings, documentation, and engineering document management systems
Experience in compiling project data books
Self‑motivated with the ability to take initiative and prioritize tasks effectively
Ability to meet project timelines and perform effectively in a high‑pressure, team‑based environment
Advanced proficiency in Microsoft Office, Microsoft SharePoint Services, Live Link, EDMS software, and Bluebeam is an asset

Experience with File Transfer Protocol (FTP) site or similar
General – Language of work:
English
Demeanour Required
Strategic:
Understands the broader business landscape and how people strategy drives results
Proactive:
Anticipates needs and challenges, providing timely, pragmatic solutions
Collaborative:
Builds trust with executives, technical professionals, and HR peers alike
Resilient:
Remains composed under pressure and navigates complex dynamics with confidence
Inclusive:
Values diverse perspectives and contributes to a culture of respect and belonging
Professional Presence:
Communicates with credibility, maturity, and warmth at all organizational levels
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