Document Controller

Document Controller

Solaris Management Consultants Inc. (Solaris) delivers engineering and project management services for the energy industry across North America and the globe. Our work covers traditional and transitional energy solutions, including Natural Gas, LNG, Hydrogen, and Low‑carbon assets. We provide predictable outcomes through disciplined front‑end planning, construction‑led designs, and data‑driven controls. With more than 31 years of experience and a portfolio of 5,000+ projects, our in‑house multidisciplinary teams help clients move from concept to commissioning with confidence.

As a Document Controller, you will have the opportunity to maintain and process official project documents for the company. Your pride in ensuring that all documents are consistent and professional will be a vital part of this diverse and interesting position.

Responsibilities

• Track, transmit, and accurately file paper and electronic engineering documents, drawings and correspondence
• Generate and distribute reports as required by project
• Respond to internal and external drawing and document requests
• Perform File Transfer Protocol (FTP) or similar site uploads and downloads
• Upload documentation to SharePoint site and input the correct META data
• Compile vendor data books according to document control standards and client requirements
• Process engineering drawing turnovers, electronically scan documents, and maintain data files
• Coordinate and communicate with clients and vendors to expedite deliverables and issue final documentation within project deadlines
• Interact with engineering disciplines to handle the issuance of client engineering documentation and vendor information
• Provide routine quality checks on all outgoing documentation in accordance with company and client guidelines
• Ensure that all procedures and internal standards are adhered to, documentation is consistent and quality control standards are maintained during all stages of engineering document and drawing processing
• Set up project requirements and document control files for both engineering and supplier documents
• Interface with IT and engineering groups to set up electronic systems on projects
• Recommend methods and techniques for improving quality, productivity, and deadline schedules
• Assist team lead with training and supervising junior staff

Qualifications

• Completion of high school and/or related certificate/technical diploma
• 2‑8 years of data entry, administrative, and/or document control experience
• Open‑minded with the ability to follow instructions and work with minimal supervision
• Experience in an Engineering, Procurement, and Construction (EPC) environment is an asset
• Strong communication and interpersonal skills with the ability to work in a team
• Strong ability to make critical decisions and solve problems
• Excellent follow‑up skills with the ability to perform effectively in a fast‑paced environment
• Highly organized with strong attention to detail and accuracy
• Intermediate working knowledge of engineering terminology with the ability to understand information on drawings, documentation, and engineering document management systems
• Experience in compiling project data books
• Self‑motivated with the ability to take initiative and prioritize tasks effectively
• Ability to meet project timelines and perform effectively in a high‑pressure, team‑based environment
• Advanced proficiency in Microsoft Office, Microsoft SharePoint Services, Live Link, EDMS software, and Bluebeam is an asset
• Experience with File Transfer Protocol (FTP) site or similar

General – Language of work:
English

Demeanour Required

• Strategic:
  Understands the broader business landscape and how people strategy drives results
• Proactive:
  Anticipates needs and challenges, providing timely, pragmatic solutions
• Collaborative:
  Builds trust with executives, technical professionals, and HR peers alike
• Resilient:
  Remains composed under pressure and navigates complex dynamics with confidence
• Inclusive:
  Values diverse perspectives and contributes to a culture of respect and belonging
• Professional Presence:
  Communicates with credibility, maturity, and warmth at all organizational levels

What Makes Us Different – We are an…