Administrative Assistant,Clinical Operations Job Surrey area,BC Canada,Administrative/Clerical

Salary

The salary range for this position is CAD $25.26 - $33.15 / hour

Job Summary

Are you an organized, proactive professional who thrives in a fast-paced environment and enjoys making a meaningful impact behind the scenes? Fraser Health is looking for a skilled administrative professional to provide high-level support to leadership while contributing to one of Canada's largest and fastest-growing health authorities.

In this dynamic role, you'll be at the center of important initiatives, coordinating executive calendars, preparing reports and presentations, managing communications, supporting meetings and projects, and helping drive operational excellence. As a trusted partner to leadership, you'll play a key role in ensuring efficient business operations that ultimately support the delivery of exceptional care to patients, families, and communities across the Fraser Health region.

Why

Fraser Health?

Make a difference in healthcare without working directly in patient care
Collaborate with leaders and teams across the organization
Enjoy a diverse role where every day brings new challenges and opportunities
Build valuable experience in a large, complex and respected healthcare environment
Access competitive benefits, pension, career growth opportunities, and professional development

What You'll Bring

You're a highly organized professional with exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities with confidence. Whether coordinating executive schedules, preparing complex documents, organizing meetings, or handling sensitive information, you're known for your professionalism, initiative, and ability to keep things running smoothly.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.

Researches, organizes, and summarizes support materials. Generates reports and presentations.

Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.

Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.

Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.

Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.

Assists inthe monitoring of expenditures for budget reports by gathering, compiling, and calculating information.

Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.

Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.

Performs other related duties.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the…

Administrative Assistant, Clinical Operations