Material Coordinator

Job Title: Material Coordinator

Job : 87772

Location: Surrey, British Columbia

Supports material procurement from known or sourced suppliers of low complexity. The Procurement Analyst Level 1 processes procurement transactions as well as supports procurement processes and projects led by senior Supply Chain staff or managers.

• Supports material procurement from known or sourced suppliers of low complexity by reviewing material requirements with applicable teams, setting up material lists for stock items, preparing and issuing requests for quotes, identifying suppliers meeting specified requirements and lead time based on award criteria, confirming pricing and terms of delivery with suppliers, and preparing and processing material requests/requisitions in the supply chain management system.
• Provides expediting support to applicable teams by contacting suppliers to determine if new delivery dates can be met due to changes in need dates, monitoring lead times of purchased parts by suppliers and informing management when lead times move outside acceptable thresholds, tracking and monitoring delivery of materials to ensure on-time delivery, identifying shipping options with guidance from applicable staff for critical deliveries, maintaining communications with suppliers, internal customers and management regarding late deliveries or potential quality problems, and resolving minor issues and referring more complex issues to management or the applicable staff.
• Maintains expediting records by entering delivery performance, on-time delivery and vendor contact information into the supply management system. Maintains expediting documentation in applicable systems/applications. Provides technical advice and guidance to other staff on the use and interpretation of information in the confirmation panel of the supply chain management system.
• Prepares a variety of regular and ad-hoc reports on materials management for management and applicable teams (such as price of supplies, variances, delivery accuracy, on-time delivery and scheduling reports for Line Rooms). Develops background reports on supplier reliability for rush deliveries. Identifies trends in supplier performance, demand requirements for teams, develops supporting information, and provides recommendations to improve supplier performance.

• Basic knowledge of purchasing inventory and logistics management principles, practices and procedures.
• Good understanding of transportation timelines and schedules to facilitate movement of inventory in critical situations.
• Knowledge of corporate procurement policies, procedures and guidelines related to requisitions, order placement, receiving and payment.
• Knowledge of SharePoint based applications (such as Supply Chain Workspace).
• Strong computer skills in Microsoft applications (such as Word, Access, PowerPoint and Visio).
• Excellent ability to utilize Excel for data analysis.
• Working knowledge of work management and supply chain management systems.
• Ability to utilize data warehousing applications such as SAP.
• Good verbal and written communication skills.
• Demonstrated effective presentation and interpersonal skills.
• Technical writing skills to write various types of documents (such as requests for quotes).
• Good analytical skills.
• Good organizational and time management skills.
• Able to work independently and as part of a team with stakeholder groups across the company.
• Knowledge of basic personal safety procedures and equipment in the company’s various working environments.

Salary/Rate Range: $35.00 - $43.00 per hour

Term: 6-month contract; most likely to extend