Coordinator, Research Finance

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
The Coordinator, Research Finance is responsible for a range of research finance activities in support of the Department of Evaluation and Research Services (DERS) including financial activities for individual research studies, financial agreements and amendments as required during study conduct and monitoring, accounts payable/receivable entry, and reconciliation of study budgets. This role works closely with DERS Managers, Research Contracts Specialist, Research Development Specialist, Corporate Research Accounting Clerk, and researchers in compliance with Fraser Health and funding agency policies and requirements.

Responsibilities Communicates with various finance departments within Fraser Health in order to correct inappropriate expenses or changes of status of various accounts; monitors research accounts to identify discrepancies and submits corrections as required. Identifies and fills in gaps in departmental research financial practice; develops and drafts procedures or working practices to continually improve accuracy and efficiency. Contributes to the development of new and maintenance of existing standard operating procedures.

Coordinates research institutional overhead and Research Ethics Board (REB) fee invoicing and processes payments; records, tracks, and follows up on outstanding accounts. Performs a variety of financial functions such as coding expenses and receivables, account reconciliation, and database query for DERS by utilizing related applications (e.g. database, spreadsheet, finance software tools). Utilizing Clinical Trial Management System software, assists in creating study templates based on budget for study teams;

tracks payments and maintains accurate and detailed records for individual research studies against the payment schedules and activities conducted. Reconciles and addresses discrepancies and questions in a timely manner with the study team(s), sponsors, collaborators, or Fraser Health finance, as applicable. Develops, compiles, and maintains benchmarks for industry-sponsored study budgets and assists the Research Contracts Specialist with study budget proposals.

Participates in development and planning of the operating budget for the DERS mobile Clinical Research Unit. Ensures expense claims for Fraser Health researchers are processes properly and accurately. Verifies signing authorities and correct account codes for documents sent to Corporate Finance following established procedures. Assists the Research Development Specialist, as requested, in the assessment, reconciliation and reporting of financial information for funding agencies.

Maintains orderly and well-organized files ensuring data is easily retrievable, identifiable, and filed in the proper location in a timely fashion. Tracks metrics and provides reports as requested. Adheres to applicable Fraser Health Financial Policies, financial management practices and Fraser Health's Research Finance Policy, and assists in education/advising researchers on how to navigate financial aspects including budgeting and policies in Fraser Health.

Qualifications Education, Training & Experience Bachelor's degree in a related field (e.g. Research, Health Administration, Finance, Business Administration), and three to five years recent related experience in a research administration or health care environment. Skills & Abilities Demonstrates the LEAD capabilities of Leads Self, Engages Others, Achieves Results, Develops Coalitions and supports Systems Transformation. Professional/Technical Capabilities:
Knowledge of developing and maintaining research study budgets and research grants, including knowledge of grant principles and practices. Knowledge of financial management including basic accounting principles and practices, preferably in health research administration. Knowledge of computerized accounting systems and procedures. Ability to develop and manage budgets in a health research or health care environment. Strong…