Executive Assistant

Join a purpose driven winning team, committed to results, in an inclusive and high‑performing culture.

The Executive Assistant, Global Banking and Markets and Wealth Technology, contributes to the overall success and support of the Senior Vice President and CIO, Global Banking and Markets and Wealth Technology, ensuring specific individual goals, plans and initiatives are executed and delivered in support of the team’s business strategies and objectives. All activities are conducted in compliance with governing regulations, internal policies and procedures.

• Provide high level administrative support to the SVP & VPs requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people.
• Champion a customer‑focused culture to deepen client relationships and leverage broader bank relationships, systems and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required.
• Oversee expense management activities including budget tracking, reconciliation, and reporting. Ensure expenditures align with departmental budgets and financial policies. Collaborate with finance teams to maintain accurate records and support financial planning and analysis. Provide timely updates and variance explanations to leadership, ensuring transparency and fiscal accountability.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primary liaison and coordinator for department initiatives.
• Provide calendar management and travel coordination/booking support as required.
• Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations and news releases. Prepare documents and presentation materials; screen and respond to incoming correspondence, inquiries and phone calls; draft letters and official information releases; arrange and attend meetings; take and distribute minutes.
• Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.
• Use judgement and expertise to identify, resolve and escalate day‑to‑day administrative support, as required.
• Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.
• Champion a high‑performance environment by fostering an inclusive work environment; communicate vision, values and business strategy across teams and colleagues.
• Actively pursue effective and efficient operations of relevant areas, ensuring adequacy, adherence to and effectiveness of day‑to‑day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Perform other duties as required.

• Interact with senior levels of management
• Act as a gatekeeper, handling information that is sensitive and confidential in nature
• Monitor, review and approve standard expenditures within established budgets
• Plan all travel and global mobility requirements
• Support interaction and coordination with external parties
• Be available to address urgent matters as required
• Education / Experience / Other Information (include only those that are specific to the role)
• Post‑secondary training in business administration or an equivalent combination of education and related experience
• A minimum of 5 to 7 years of experience in a business administration support function
• Strong technical skills and knowledge of MS Office
• Excellent coordination, organizational, time‑management and work prioritization skills
• Attention to detail,…