Executive Director

Location: A101 – 10095 Whalley Boulevard, Surrey, BC V3T 4G1

Hours of Work: 8:30am – 4:30 pm, Monday to Friday, primarily on-site
, with flexibility to attend meetings, events or address organizational requirements outside regular hours as reasonably required.

Benefits:
Extended Health Benefits, Vacation time beyond BCESA minimums as per FRAFCA policies, On-site parking, Wellness program including up to 10 paid days per year.

Position Overview:

Under the governance and direction of the FRAFCA Board of Directors
, the Executive Director (ED) provides overall strategic and operational leadership for the Fraser Region Aboriginal Friendship Centre Association (FRAFCA) and is accountable for the effective management, performance and sustainability of the organization.

The ED ensures FRAFCA operates in accordance with its Constitution and Bylaws, Board-approved strategic direction and policies, funding agreements, applicable legislation, and organizational values. The ED manages the day-to-day affairs of FRAFCA within the authority delegated by the Board and ensures the Board receives timely, accurate and complete information necessary to fulfill its governance responsibilities.

The ED directly supervises the two Program Directors, HR Manager, Finance Manager, Payroll Manager, Executive Assistant and Policy Analyst
. Through this leadership structure, the ED maintains overall accountability for FRAFCA’s programs and services, finances, human resources, organizational operations, policy and compliance, funding and funder relationships, external partnerships, risk management and organizational sustainability.

Key Duties & Responsibilities

• Serve as the primary operational liaison between the Board and FRAFCA’s management team.
• Implement Board-approved strategic priorities, policies and decisions and report on progress.
• Provide timely and accurate information regarding organizational performance, finances, programs, human resources and significant risks.
• Promptly advise the Board of significant financial, legal, regulatory, funder, HR, operational or reputational matters.
• Prepare and coordinate reports, recommendations and materials required by the Board and its Committees.
• Operate within Board-approved policies, budgets, signing authorities and delegated decision-making authority.
• Seek Board direction or approval for matters outside delegated authority or involving significant organizational risk.

• Lead the development and implementation of FRAFCA’s strategic and annual operational plans and translate organizational priorities into measurable objectives and expected outcomes.
• Provide direct leadership, supervision and performance oversight to the two Program Directors, HR Manager, Finance Manager, Executive Assistant and Policy Analyst, with clear responsibilities and accountability for their respective portfolios.
• Maintain an effective organizational structure with clear reporting relationships, delegated authorities and appropriate separation of responsibilities.
• Support Directors and Managers in effectively leading their respective portfolios while maintaining appropriate executive oversight and organizational accountability.
• Monitor organizational performance and ensure areas requiring improvement are identified and appropriately addressed.
• Ensure appropriate succession planning, delegation, documentation, cross-training and business continuity arrangements across key organizational functions.
• Work with the Finance Manager and Finance team to develop annual budgets and financial plans for Board approval.
• Monitor financial performance and ensure material variances, overspending and financial risks are identified, addressed and appropriately reported.
• Approve expenditures within approved budgets and delegated signing authority.
• Ensure effective financial controls, appropriate segregation of duties and responsible stewardship of organizational resources.
• Ensure procurement, expenditures and contracts are appropriately authorized, documented and consistent with organizational policies.
• Ensure program and restricted funding is used in accordance with…