Operation AP Coordinator

Description

The Operation AP Coordinator is responsible for performing a wide range of accounting duties that support the AM Department, including accounts payable processing, general ledger reconciliations, and month-end closing activities. This position plays a key role in ensuring accuracy, timeliness, and compliance across financial processes and supports continuous improvement initiatives within a multi-organization business environment and ERP system.

• Review, verify and process vendor and freight invoices (e.g., UPS, Fed Ex, LTL Carriers)
• Cross-checking and matching between invoices, purchase order, receiving records in SAP
• Daily Tracking of custom invoices review and management

• Validate freight charges against quotes, contracts, and agreed rates
• Identify discrepancies (Incorrect billing and charges)
• Coordinate with carriers and brokers to resolve billing issues and request corrections or credits

• Payment information (Vendor & Duty) is entered into SAP, and the approval process is carried out through Flex
• Track approval status and ensure timely payment processing (ACH, Wire, Check)
• Support urgent payment requests and provide payment status updates to vendors

• Reconcile vendor statements and identify outstanding or missing invoices
• Monitor aging reports and follow up on overdue pending items
• Maintain organized records of invoices, approvals, and supporting documents

• Associate degree in accounting payable
• Equivalent relevant work experience will be considered

• 2–5 years of experience in a similar payable role
• SAP experience is plus

• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to follow written and verbal instructions accurately
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with SAP or other ERP systems preferred

Less than 5%

• Competitive Total Rewards Package
• Comprehensive Health, Dental, and Vision Insurance
• Generous 401(k) Company Match
• Free Telehealth Services
• Optional Supplemental Insurance Programs
• Ongoing Professional Development and Leadership Training Opportunities

• Full-time, in-person position in a professional office environment.
• Monday–Friday, 8:00 a.m.–5:00 p.m., with occasional overtime during peak periods (e.g., month-end, year-end, or audits).
• Requires extended periods of sitting and computer work.
• May occasionally lift up to 15 lbs (files or office supplies).
• Office is climate-controlled and equipped with standard business technology.