AP Operations Specialist: Detail‑Oriented & ERP Pro

Position Overview

The Operations AP Coordinator is responsible for performing a wide range of accounting duties that support the AM Department, including accounts payable processing, general ledger reconciliations, and month-end closing activities. This position plays a key role in ensuring accuracy, timeliness, and compliance across financial processes and supports continuous improvement initiatives within a multi-organization business environment and ERP system.

• Review, verify, and process vendor and freight invoices (e.g., UPS, Fed Ex, LTL carriers
• Cross-check and match invoices, purchase orders, receive records in SAP
• Provide Daily Tracking of invoices
• Validate freight charges against quotes, contracts, and agreed rates
• Identify discrepancies (incorrect billing and charges)
• Coordinate with carriers and brokers to resolve billing issues and request corrections or credits
• Enter Payment information (vendor & duty) into SAP (the approval process is carried out through Flex)
• Track approval statuses and ensure timely payment processing (ACH, wire, and checks)
• Support urgent payment requests and provide payment status updates to vendors
• Reconcile vendor statements and identify outstanding or missing invoices
• Monitor aging reports and follow up on overdue pending items
• Maintain organized records of invoices, approvals, and supporting documents

• Associate degree in accounting payable (equivalent relevant work experience will be considered)
• 2–5 years of experience in a similar payable role
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to follow written and verbal instructions accurately
• Proficiency in the Microsoft Office Suite (Excel, Word, Outlook)
• Experience with SAP or other ERP systems preferred