Office Operations Manager

Office Operations Manager
Onsite:
Suwanee, GA 30024
About the Job

• Duration:
  Long Term Contract Position Possibility of extension
• Location:
  
  Onsite:
  Suwanee, GA 30024
• Pay rate:
  Hourly

About the Role
We are looking for a proactive, high-energy Office Manager to be the heartbeat of our staffing agency. In this role, you won't just be managing a physical space;
In this role, you won t just manage a physical office - you will provide critical administrative and operational support to our internal team. You will ensure our internal operations are seamless so our team can focus on what they do best: connecting great talent with great companies.
Responsibilities:

• Financial Administration:
  Manage office expenses, vendor invoicing, and payment tracking. Notify manager and accounting manager on pending or overdue invoices.
• Office and Equipment Management:
  Maintain an efficient, well-run office environment. Coordinate basic IT troubleshooting, manage office supplies, and track equipment inventory.
• Facilities Management:
  Maintain lease documentation for multiple office locations and build working relationships with building management teams.
• Administrative Support:
  Provide day-to-day administrative support across the organization as needed.
• Commercial Insurance:
  Track, update, and distribute Certificates of Insurance in response to client requests.
• Corporate Compliance:
  Manage corporate registrations and business licenses to ensure ongoing compliance.
• Business Development Support:
  Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials.
• RFP Support:
  Support the RFP process by gathering and organizing required company, client, and employee information.
• Client Portals:
  Register the company in new prospective client portals and maintain existing registrations with accurate, up-to-date information.
• Website Oversight:
  Act as the internal point of contact for the company website managed by a third-party vendor.

Qualifications:

• Relevant
  
  Experience:
  
  At least 2 years of experience in an office management or administrative role, ideally within staffing, HR, or a sales-driven environment.

• Organization and Prioritization:
  Strong ability to juggle multiple priorities in a fast-paced environment while maintaining attention to detail.
• Technical
  
  Skills:
  
  Advanced proficiency in Microsoft Office 365, with experience using Applicant Tracking Systems or CRM platforms.
• Confidentiality:
  Proven ability to handle sensitive employee and company information with discretion and professionalism.
• Communication
  
  Skills:
  
  A natural people person who can communicate clearly and professionally with individuals at all levels, from candidates to senior leadership.
• Experience supporting staffing or recruiting operations is nice to have..

About our Company

Data Soft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, Data Soft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services. Our team member benefits include:

• Paid Holidays/Paid Time Off (PTO)
• Medical/Dental Insurance
• Vision Insurance
• Short Term/Long Term Disability
• Life Insurance
• 401 (K)