Property Specialist - Purchasing Office

Job Title

Property Management Auditor

License and Certification

Qualifications:

Valid Georgia driver's license Required Education

Qualifications:

H.S. Diploma or General Education Degree or equivalent Required Bachelor's Degree in related field

Preferred Experience

Qualifications:

3 years in an office/clerical environment Required Experience in purchasing or property management using an automated property inventory tracking system Preferred Skills

Qualifications:

Ability to follow oral and written instructions quickly and accurately Ability to be customer service oriented to internal personnel and external customers Ability to effectively present information to school system employees Ability to complete mathematical calculations and computer data entry with speed and accuracy Ability to write routine correspondence Ability to exercise independent judgment Ability to have effective and tactful public relations Strong computer skills with a working knowledge of the Microsoft Office Suite Ability to represent Gwinnett County Public Schools in a positive and professional manner

Plans and conducts on-site verification audits of property and other assets in all assigned Gwinnett County Public Schools (GCPS) locations and provides general clerical support for the Purchasing and Property Management Department. Plan and conduct inventory of GCPS property assets. Prepare and update the GCPS property database for each assigned location. Communicate inventory audit work plan to local schools and execute the verification plan at each local school or other GCPS location as assigned.

Review inventory results with school leadership as needed. Prepare property inventory results reports for review by the Purchasing and Property Management Department personnel. Advise on needed revisions of local school property management procedures to the Property Manager. Perform interim property inventory work at new schools or other schools requiring special attention when warranted. Assist in updating property software database, various logs, inventory control sheets, and other data as needed for documentation of individual school and department inventories.

Communicate item discrepancies to local school personnel as needed. Perform inventory administrative duties. Prepare various reports, forms, responses, memos, and letters as assigned. Organize and maintain files, including, but not limited to, office correspondence, confidential data, and property management inventory files. Direct incoming mail and faxes to appropriate departmental personnel. Ensure that correspondence or other documentation sent from the office conforms to standard GCPS policies and procedures.

Assist with the furniture replacement inventory process. Conduct evaluation of furniture and equipment needed for replacement in GCPS locations. Coordinate activities with office, school, and property warehouse personnel. Assist in conducting inventories of and provisions for mobile classrooms as needed. Conduct inventories of property assets in GCPS mobile classrooms. Assist school district personnel as needed in provisioning of mobile classrooms.

While performing the duties of this job, the employee is required to stand, walk, negotiate stairs, climb ladders, reach with hands and arms, talk, and hear, manipulate tools and small items with hands, and lift and transport up to 50 pounds over short distances. The employee is required to operate a motor vehicle in performance of duties. Specific vision abilities required by this job include close vision, distance vision, and color vision.

The employee may be subjected to a wide range of ambient temperature and humidity conditions while working on equipment under varying conditions including overhead work and work in confined spaces. Potential hazards of this position include working with electricity, working with heat and noise producing machinery and equipment, working on elevated equipment using ladders or other lifting devices, and use of chemicals and solvents.

Reasonable accommodations will be made for individuals with specific disabilities.