General Office Administrator

Job Type
:
Entry-Level;
Full-Time;
Monday – Friday 9:00 AM to 6:00 PM

Invictus Globe is a Supply Chain Solutions Provider specializing in Transportation Logistics and electronics refurbishment retail and wholesale. We need a general office administrative assistant who is a quick learner, detail-oriented, able to take on multiple tasks, organized, and efficient.

Office Administrative Job Responsibilities
:

General Office Administrative
:

• Supports company operations by maintaining office systems.
• Assist in general office administrative jobs and tasks.
• Maintains office services by organizing office operations and procedures.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.

Account Payable and Receivable/Bookkeeping
:

• General bookkeeping; provide accurate and timely accounting support
• Prepare billing, verify balances and entries, calculations, and postings
• Correctly record and classify all transactions in the company’s accounting program
• Process and cut checks for all vendor invoices with proper approvals in a timely manner
• Record financial transactions and other account information to update and maintain accounting records
• Overseeing cash flow management and preparing weekly financial reports and analysis
• Monthly bank and credit card reconciliations
• Manage POs and vendor issues

Transportation Logistics Coordinating
:

• Scheduling daily loads and shipping requests
• Communicating with freight carriers and negotiate rates
• Update load status and communicate with customers
• Manage Shipper and Carrier relationships

Benefits
:

• Paid Holidays
• Monthly Meal Allowance
• PTO*
• 401(k)*
• Health Insurance Benefits:
  Health, Vision, Dental*

Office Administrator Qualifications / Skills
:

• Organization
• Research and Reporting
• Multi-tasking
• Quick-learner
• Typing 50 WPM

Education, Experience, and Licensing Requirements
:

• High school diploma, GED, or equivalent
• Proficient with Microsoft Office software–Word, Excel, Power Point