Project Assistant

Project Assistant

Are you an organized, detail-oriented professional who enjoys supporting fast-paced engineering and construction projects? We are seeking a Project Assistant to provide administrative and project coordination support to project managers and project teams. This is an excellent opportunity to join a collaborative environment where your organizational skills and attention to detail will help ensure successful project execution.

• Provide administrative support for engineering and construction projects.
• Organize, maintain, and update project files, documentation, and communication records.
• Perform project-related data entry and maintain accurate project information.
• Track project status and assist with preparing monthly progress reports.
• Maintain project tracking systems, contact lists, calendars, and project execution documentation.
• Update engineering documentation, record copies, and project changes.
• Research and compile information to support project-related inquiries.
• Record and distribute meeting minutes for project team meetings.
• Answer incoming calls and direct inquiries appropriately.
• Sort and distribute incoming mail.
• Collect, process, and distribute client invoices and billing documentation.
• Prepare memos, correspondence, reports, and other project documents.
• Coordinate travel arrangements and internal support services for project personnel.
• Prepare outgoing mail, email distributions, shipping labels, and fax communications.
• Schedule conference rooms and coordinate meetings, presentations, interviews, and vendor visits, including room setup and cleanup.
• Assist with scheduling client interviews, presentations, and project meetings.
• Order and maintain office and project supplies.
• Provide general clerical support for multiple projects.
• Perform additional administrative duties as assigned.
• Follow all company policies, procedures, and safety standards.

• High School Diploma or GED required.
• Relevant office or administrative experience may be substituted for formal education requirements.
• Previous office, clerical, or project administrative experience preferred.
• Proficiency with Microsoft Office Suite, including:
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft Power Point
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple project teams in a deadline-driven environment.
• Strong attention to detail and commitment to accuracy.

• Experience supporting engineering, construction, or industrial projects.
• Experience maintaining project documentation and tracking systems.
• Ability to prioritize multiple assignments while meeting deadlines.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.