Administrative Assistant- Part-Time

Administrative Assistant
- Part-Time (28 hrs/week)

• Position Type:
  Clerical / Office Support/ Administrative Assistant
• Date Posted: 5/27/2025
• Location:
  
  Districtwide

FOUR DAY WORK WEEK FOR SCHOLARS AND EMPLOYEES!

Cartwright School District's motto is "One Team, Una Familia!" which reflects our dedication to treating each child as a cherished family member. We are looking for self‑motivated and experienced workers with the same dedication.

Responsible for performing duties of a School Attendance Assistant.

• High School Diploma or G.E.D., and two years of specialized training and/or experience in the area of assignment, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. An Associate’s Degree is preferred.
• Valid IVP Fingerprint Card

• Maintains a variety of files and/or records, including student folders, transfers, evaluations, immunizations, demographic information, attendance records, work orders, requisitions, purchase orders, state tax credit logs, fire drills, Title I student requests, and other related student information.
• Prepares, verifies, codes, and/or processes information and paperwork such as class lists, student withdrawals and transfers, record requests, graduate records, attendance records, timesheets, bank statements, purchase orders, student activity accounts, deposit slips, meal applications and related information.
• Types a variety of materials including dictated psychological evaluations, notices, letters, awards, memorandums, student reminders, handouts, class lists, school calendars, forms, status reports, requisitions, booklets, service forms, event programs, and other materials.
• Prepares routine office activities such as making copies, filing, sorting, opening and distributing mail, maintaining databases, faxing documents, maintaining and troubleshooting office equipment, and performing related activities.
• Answers telephones, greets students, staff, parents and administrators, directs calls, takes messages, answers questions, and expedites concerns and complaints.
• Maintains supplies inventory and places orders with the District’s materials center or outside vendors.
• Compiles information and data and prepares related reports.
• Trains new office staff on policies, procedures and practices.
• Assists in the destruction of records using established records retention guidelines.
• Assists in monitoring budgetary expenditures and account balances.
• Performs other duties of a similar nature or level.

• Distributing classroom keys and familiarizing substitutes with the campus.
• Covering for the nurse by taking temperatures and administering medications.
• Taking picture identification of personnel, staff and students.
• Reserving buses for field trips.

• Knowledge of applicable Federal, state, county and city statutes, rules, regulations, policies and procedures.
• Knowledge of applicable Cartwright School District and departmental policies and procedures.
• General office procedures.
• Customer service principles.
• Record‑keeping practices and procedures.
• Filing techniques and practices.
• Modern office equipment.
• District policies and procedures and State requirements.
• Basic accounting procedures to monitor and track budgets and calculate payroll.
• General practices and procedures in area of assignment.
• Grammar, punctuation and spelling.
• Basic mathematical principles and concepts.
• Using a computer and related software applications.
• Operating modern office equipment.
• Providing customer service.
• Maintaining records.
• Filing.
• Typing.
• Composing, editing, proofreading and formatting letters, correspondence, reports and other written materials.
• Prioritizing work.
• Tracking budgetary expenditures.
• Processing information and paperwork.
• Reading and interpreting policies and procedures.
• Organizing information.
• Using basic mathematics to include addition, subtraction, multiplication and division.
• Gathering and organizing information.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, and the general public.

• Positions in this class typically require stooping, reaching, pulling, lifting, talking, hearing, seeing, and repetitive motions.
• Medium Work:
  Exerting up to 50 pounds of force occasionally, up to 20 pounds of force frequently, and up to 10 pounds of force constantly to move objects.
• Incumbents may be subjected to blood and other body fluids.

REPORTS TO: Site Administrator

LOCATION: Districtwide

SUPERVISES: NA

CALENDAR: 10 Month

JOB CATEGORY: Classified

BEGINNING SALARY: ESP Salary Schedule A, as approved by the Governing Board

BENEFITS: As approved by the Governing Board

FLSA STATUS: Non‑Exempt

DEADLINE FOR APPLICATION: Until filled