Admin & Executive Assistant - English mother tongue

Founded in 1948 in Milwaukee, Wisconsin, USA, Manpower is a leading international human resources company. Located in 75 countries worldwide, with over 3000 branches, Manpower responds to the needs of its 400000 customers. Specialists in the recruitment and selection of permanent and temporary personnel in various economic sectors, we have been existing in Switzerland for over 60 years with more than 300 employees in more than 40 branches.

For our estimated client, we are looking for an experienced Executive Assistant available part-time.

• Manage the Event Sponsorship trackers, ensuring information is always up to date and assist in the production of sales/logistics information for sponsors
• Collection of POs for invoicing and successful administrative processing of sponsorship assignment emails.
• Send out preliminary reminders for the marketing content/materials related to the purchased sponsorship products and services and keep track of the follow-ups in the respective trackers.
• Involved in level 1 evaluation phase of the marketing content/materials related to the purchased sponsorship products and services.
• Answer promptly to general email queries concerning sponsorship activities and acknowledge receipt and process marketing materials
• Prepare Industry Site Visit Document creation support, send invitations, collect requests and setup meetings on site.
• Compile accurate minutes after each industry meeting for the assigned congress or Industry Site Visit.
• Provide administrative support namely: travel bookings, expense claim consolidation and relevant PO generation.
• Report back to Head of Events Sponsorship Department.

• Good interpersonal communication skills and ability to work effectively in an international team
• Proficiency in MS Office programs and MS Outlook
• Proven work experience within the Events and Healthcare Industries plus
• Strong project management and time management skills are essential
• Desire to work in the sponsorship and events arena
• Willingness to take ownership and responsibility for all allocated tasks
• Customer orientated and commitment to customer satisfaction

• multi-task and consistently to deliver high-quality work to timescale
• build and maintain strong working relationships with clients, partner suppliers and colleagues
• think around issues by providing solutions, not problems
• Might be required to travel in Europe/other regions in order to attend congresses and industry meetings up to 2 weeks per annum with overnight stays With one stay of at least 4 consecutive nights.
• C2 written and spoken English

PLEASE REGISTER YOURSELF AND UPLOAD YOUR CV AT OUR OFFICIAL WEBSITE:(Use the "Apply for this Job" box below). IN ORDER TO PROCESS YOUR APPLICATION.