Administrative Assistant

We are seeking a highly organized and adaptable  Administrative Assistant  for a hands‑on  contract  role (approximately 4–5 months) based in  Sydney, Nova Scotia , supporting a motivated team within the provincial government.

This position supports a busy program area and will play a key role in ensuring the smooth delivery of administrative and client service functions, including permit processing, responding to inquiries, and providing front‑line support.

Key Responsibilities for the Job

Prepare general correspondence, reports, and non-routine documents

Schedule appointments and coordinate meetings

Arrange travel and process related logistics

Draft and edit correspondence

Prepare and reconcile expense reports

Maintain filing systems and records management processes

Respond to inquiries and support front‑line client service activities

Perform other related administrative duties as assigned

Experience & Attributes for Success

Completion of a one‑year post‑secondary certificate or diploma in business or administrative studies (or a related commercial program)

Minimum of three years of related administrative experience, an equivalent combination of training and experience will also be considered

Strong organizational skills with the ability to manage multiple priorities and deadlines

Professional, customer‑service‑oriented approach when dealing with the public and internal stakeholders

Ability to handle confidential and sensitive information with discretion

Strong interpersonal skills and a collaborative, team‑focused attitude

Proficiency with standard office software (e.g., Microsoft Office Suite)

If interested in this opportunity, please apply online by clicking the Apply Now button.

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact  Josephine Dalrymple, Recruitment Consultant  at josephi

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for work forces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2

SLGBTQ+ Persons. Self‑identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.

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