Administrative & Operations Support Coordinator

Senior Administrative & Operations Support Coordinator

(Part-Time, In Person)

Compensation: $24.00–$26.00 per hour

Job Type: Part-time

Overview

We are seeking a highly organized, systems-minded individual to provide administrative and operational support within a dynamic, mission-driven Jewish nonprofit organization.

This role supports day-to-day internal operations, helping leadership remain focused and effective while ensuring that systems, logistics, and administrative details are handled with care and consistency. The position is primarily behind the scenes and is ideal for someone who finds satisfaction in organization, follow-through, and supporting others’ success.

This is a long-term, stable, part-time opportunity for someone who values meaningful contribution, clear structure, and working within a values-based environment.

Reporting Structure

This role provides defined administrative support to two rabbis and works within an established organizational structure. The ideal candidate is comfortable supporting multiple leaders, appreciates clear direction, and is skilled at creating systems that reduce friction, improve clarity, and keep work moving forward.

This is a support-oriented role and does not involve decision-making authority, public leadership, or strategic ownership.

Key Responsibilities

• Provide administrative and operational support to leadership
• Manage internal systems for task tracking, workflow, and follow-through
• Maintain donor CRM records, including gift entry, updates, and reporting
• Ensure timely donor acknowledgments and backend donor communication
• Oversee and coordinate with virtual assistants; track progress and deadlines
• Handle building-related logistics, including vendor coordination, ordering supplies, and maintenance needs
• Support logistics for publications, holiday campaigns, and special projects
• Respond to phone calls and emails; organize files and shared drives
• Assist with calendar coordination and internal scheduling
• Monitor deadlines and ensure projects remain on track

Workplace Culture & Values

Our organization is a close-knit, collaborative Jewish nonprofit that values professionalism, mutual respect, and responsibility. We operate in the spirit of Jewish law and traditional standards of modesty, alongside contemporary professional best practices.

Staff are expected to maintain appropriate professional boundaries—particularly in interactions with members of the opposite gender—and to be comfortable working within a structured environment that prioritizes transparency, discretion, and respect.

This role is well-suited for someone who appreciates a values-based workplace, clear expectations, and a culture of integrity and accountability, while still enjoying a warm and supportive team environment.

You’ll Thrive in This Role If You:

• Are methodical, reliable, and detail-oriented
• Enjoy building and maintaining systems that help others succeed
• Prefer a supportive role with clear responsibilities and structure
• Are comfortable executing defined tasks rather than setting direction
• Maintain professional boundaries with ease and maturity
• Value discretion, judgment, and consistency
• Appreciate meaningful community work without seeking visibility or authority

Qualifications

• Demonstrated experience in administrative support, executive support, or office management
• Strong organizational skills and ability to maintain systems over time
• Clear communicator with a calm, dependable, and respectful presence
• Comfortable using standard office technology (email, shared documents, spreadsheets, task trackers)
• Openness to learning new tools that improve efficiency (training provided as needed)
• Experience may come from professional, nonprofit, educational, or volunteer settings
• This position is in person
• Predictable responsibilities and a structured work environment
• Emphasis on consistency, professionalism, and long-term contribution