Sr. Administrative Assistant; H

Core Job Functions

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non‑routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit‑level policies and procedures and safeguards University assets.

• Education:
  
  High school diploma or equivalent required.
• Experience:
  
  Minimum 3 years of relevant experience.
• Knowledge, Skills and Attitudes:
• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (Microsoft Office).

• Ability to strategically multi‑task a variety of competing deadlines and requests.
• Completes faculty credentialing renewals (medical license, DEA, and other necessary licensing renewals).
• Uploads CME credits into CE‑broker.
• Completes reimbursements.
• Experience with office management and productivity technologies (Excel, Microsoft, etc.).
• Prepares documents, agendas, letters, reports, slides and demonstrations.
• Manages and scans all outside records into the system prior to clinic date.
• Manages and scans all outside results into the system and advises provider via UChart.
• Monitors progress and follows through on assigned projects to successful completion.
• Obtains authorization for outside facility testing, as needed.
• Opens and distributes mail.
• Submits physician leave requests for providers’ time off.
• Confirms clinical appointments.
• Updates faculty curriculum vitae.
• Prepares financial forms (IDR, expense reports, POs, work orders, check requisitions, etc.).
• Drafts FMLA forms and/or letters for faculty review for patients as needed.
• Reschedules patient appointments.
• Provides coverage within the department as needed.
• Completes yearly membership renewals.
• Screens and triages telephone calls from patients and properly documents them in UChart for physicians, fellows, nurses or surgical coordinator to return calls.
• Ensures patients who have had issues in making appointments or in clinic are managed effectively for their follow‑up appointments.
• Schedules meetings and depositions.
• Maintains UChart in‑basket #ED‑LI1.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.