Part Time Administrative Assistant UPS Store Syosset, NY

The Part Time Administrative Assistant will provide support to the administrative team by performing a variety of administrative and HR related tasks. This position will work closely with the Office Manager and other members of the management team at our Syosset location.

The UPS Store is a network of individually owned and operated franchised service centers specializing in small business solutions. Our organization consists of 10 locations on Long Island including Syosset, Jericho, Plainview, Greenvale, Garden City, Garden City Park, Great Neck, Wantagh, Rockville Centre & Huntington Station, and one store in NYC.

Position:
Part-time, 20‑25 hours per week. Remote work is not an option. Flexible to potentially become full time.

• Accounts payable: print and obtain signatures for checks, distribute checks, ensure accuracy of invoices and other accounting documents.
• Manage inbound communication, including phone calls, messages, e‑mails, and letters.
• Provide clerical support: typing, filing, copying, data entry, and record keeping.
• Sort incoming mail for the 10 stores and file as required.
• Review and match (reconcile) invoices for appropriate documentation and approval prior to payment.
• Assist in the recruitment process by screening resumes, scheduling interviews, coordinating with hiring manager, and ensuring completion of necessary paperwork.
• Coordinate and schedule new hire orientations and training.
• Respond to employee inquiries related to HR policies and procedures.
• Assist with other HR projects and initiatives as needed.

• Three years or more of experience in an administrative support role.
• Quick Books experience is preferred.
• Highly professional and dependable with the ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time‑management skills.
• Accounts Payable and Receivable experience preferred.
• Experience responding to vendor inquiries, reconciling vendor statements and correcting discrepancies.
• Strong computer skills, including Microsoft Office (Word, Excel). Experience creating spreadsheets and calculating formulas is preferred.
• Excellent communication and problem‑solving skills, with the ability to maintain composure under stress.
• Great at multitasking, able to prioritize tasks, and a self‑starter.

$20.00 to $22.00 per hour, compensation based on skills and experience.