Accounting Associate

We are looking for a detail-oriented and dependable Accounting Associate to join our Finance and Accounting team in Syracuse, NY. In this role, you will play an important part in supporting the company’s financial operations across Accounts Receivable, Accounts Payable, and Payroll. You will work closely with the Controller and other internal teams to ensure financial transactions are accurate, timely, and properly recorded.

This is an excellent opportunity for an accounting professional who enjoys variety, takes pride in accuracy, and wants to grow their skills in a collaborative and dynamic environment.

Interested? Keep reading!

Your responsibilities will include… supporting the day-to-day Accounts Receivable, Accounts Payable, and Payroll functions. You will review and record bank transactions, customer payments, deposits, wire transfers, and related fees; prepare customer invoices; apply cash; support customer collections and follow up on outstanding balances; and assist with evaluating customer creditworthiness. You will prepare and enter journal entries, balance and reconcile General Ledger accounts, maintain accounting records and procedures, and assist with month-end close activities and applicable regulatory filings.

In Accounts Payable, you will review and voucher invoices, match invoices to receiving documentation and open purchase orders, respond to vendor inquiries, maintain vendor files and required tax documentation, process monthly credit card activity, and maintain financial and spending analyses. You will also provide backup support across accounting functions as needed. In Payroll, you will process weekly hourly and salaried payroll, audit new-hire information, manage timesheets, process terminations and garnishments, reconcile HSA and 401(k) deposits, prepare payroll journal entries, track missed deductions and third-party sick pay, and reconcile payroll General Ledger accounts.

Throughout all responsibilities, you will maintain appropriate confidentiality and ensure transactions and records are accurate and compliant with company procedures.

• Support daily Accounts Receivable, Accounts Payable, and Payroll activities.
• Record and reconcile bank transactions, customer payments, deposits, wire transfers, and related fees.
• Prepare customer invoices and apply customer payments accurately.
• Manage customer collections, including dunning notices and follow-ups.
• Assist with customer credit evaluations and account inquiries.
• Prepare and enter journal entries.
• Balance and reconcile General Ledger accounts.
• Assist with month-end close activities and applicable regulatory filings.
• Process weekly hourly and salaried payroll.
• Audit new-hire information, manage timesheets, and process terminations and garnishments.
• Reconcile HSA, 401(k), payroll, and related General Ledger accounts.
• Prepare payroll journal entries and track missed employee deductions and third-party sick pay.
• Review, code, and voucher Accounts Payable invoices.
• Match invoices to receiving documentation and open purchase orders.
• Respond to vendor inquiries and maintain vendor records.
• Maintain W-9, 1099, 1042, and other required vendor documentation.
• Process and reconcile monthly corporate credit card activity.
• Maintain financial and spending analyses and weekly activity reports.
• Provide cross-functional backup support within the Accounting department.
• Maintain confidentiality of financial, employee, customer, and vendor information.
• Perform other duties as assigned.

• High school diploma or equivalent required; an associate’s or bachelor’s degree in Accounting, Finance, or a related field is preferred.
• At least two years of related accounting experience required.
• Knowledge of Accounts Receivable, Accounts Payable, payroll, reconciliations, and General Ledger processes.
• Strong attention to detail, accuracy, organization, and time-management skills.
• Ability to multitask and prioritize responsibilities while meeting deadlines.
• Strong analytical, problem-solving, and financial management skills.
• Excellent ethical judgment and ability to maintain confidential information.
• Strong written and verbal communication…