Administrative Support Specialist

Saab, Inc. is seeking a dynamic, results-oriented individual to serve as an Administrative Support Specialist/Receptionist for our national headquarters in Auburn Hills, Michigan. As the first line of communication, this role is responsible for creating a professional and welcoming environment for international and domestic customers, vendors, visitors, and employees. The ideal candidate will demonstrate a poised and professional demeanor, a positive attitude, excellent communication skills, and a professional appearance.

• Greet visitors at the Saab office.
• Maintain an accurate visitor log and distribute badges.
• Provide professional phone coverage at all times; screen calls and use independent judgment to determine which require immediate attention.
• Overall management of busy calendars.
• Coordinate and schedule meetings.
• Process and track expense reimbursements.
• Maintain and update contact lists.
• Manage inventory and ordering of office supplies.
• Provide backup support to other administrative assistants as needed.
• Assist with additional projects and perform other duties as required.
• Maintain punctual, regular, and consistent attendance.
• Process foreign travel requests.
• Print .
• Process classified visits.
• Support personal security clearance processing, including initiating investigations and re-investigations.
• Package and mail classified materials.

Compensation Range: $23.51 - $28.17 per hour

The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education/training.

• High School Diploma or equivalent.
• 3+ years of experience in an administrative support role.
• Proficiency in email, Microsoft Office Suite, and other computer-based systems (i.e., Oracle).
• Self-starter and self-directed, with the ability to think creatively to improve efficiency and processes.
• Ability to multi-task and balance multiple responsibilities efficiently.
• Excellent customer service skills with a positive and helpful demeanor.
• Exceptional verbal and written communication skills, with the ability to adapt to your audience.
• Punctuality and dependability.
• Strong teamwork skills.
• Organizational skills and project coordination experience with attention to detail.
• Must be a U.S. citizen, Permanent Resident (green card holder), or protected individual as defined by 8 U.S.C. 1324b(a)(3).

Saab is a leading defense and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 19,000 talented people, Saab constantly pushes the boundaries of technology to create a safer, more sustainable and more equitable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners.

Headquartered in Syracuse, New York, the company has business units and local employees in eight U.S. locations.

Saab is a company where we see diversity as an asset and offer unlimited opportunities for advancing in your career. We are also a company that respects each person’s needs and encourage employees to lead a balanced, rewarding life beyond work. Saab values diversity and is an Affirmative Action employer for protected veterans and individuals with disabilities. Saab is an Equal Employment Opportunity employer, all qualified individuals are encouraged to apply and will be considered for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran, disability status, or any other federal, state, or locally protected category.

Regardless of whether you value cutting edge technology, creativity or an innovative environment, everyone at Saab contributes to keeping people and society safe.