Office Coordinator

Are you ready to take the next step in your career?

At Olinsky Law Group, we're more than just a workplace - we're a team that values growth, collaboration, and professional development.

We're a Social Security Disability law firm seeking motivated, detail-oriented individuals who are eager to make a difference and grow with us!

Position Summary:

The Office Coordinator supports daily office operations, workplace technology needs, and front-office administrative functions. This role helps ensure a professional, efficient, and welcoming environment for employees, clients, and visitors. The Office Coordinator provides entry-level technology support, administrative coordination, and reception coverage, while also assisting with company events and employee engagement initiatives.

Key Responsibilities:

• Perform front desk responsibilities, including welcoming employees, clients, guests, and vendors in a professional and courteous manner, and managing incoming phone calls and visitor coordination.
• Assist with shipping and receiving functions, including processing incoming and outgoing mail, deliveries, and courier services.
• Provide document support for in-office, hybrid, and remote staff, including printing, scanning, and general document handling.
• Assist with office, printer, and breakroom supply inventory, coordinating ordering and restocking as needed
• Support general office operations by helping maintain an organized, professional, and welcoming workplace environment.
• Assist with administrative and operational support for the Management Team, including scheduling meetings, coordinating calendars, and supporting travel arrangements as requested.
• Support company events, internal initiatives, and employee engagement activities as needed.
• Provide basic IT configuration and troubleshooting support for office equipment and workstations, assisting internal help desk or external IT vendors when necessary.
• Perform other duties, as assigned.

Qualifications:

• Associate's degree or equivalent professional experience required.
• 1-3 years of experience in office coordination, administrative support, IT support, or a related role preferred
• Basic knowledge of computer hardware, software installation, and troubleshooting
• Strong organizational, time management, and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite and general office technology systems
• Ability to manage confidential and sensitive information with professionalism and discretion.
• Professional demeanor, positive attitude, and strong team-oriented mindset

Benefits:

• Paid Time Off
• Paid Company Observed Holidays
• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Health Savings Plan

Schedule:

• Full-time, Non-Exempt (eligible for overtime in accordance with applicable law)
• Standard schedule of 8-hour daytime shifts
• Monday through Friday

Work Location:

• In-person position based in the Syracuse, NY office.