Universal Pre-k Administrative Program Coordinator

Position: Universal Pre-k Administrative Program Coordinator (Full Time $24 per hour)
Location: City of Syracuse

Thrive and Change Lives

Catholic Charities of Onondaga County is dedicated to caring for those in need while promoting human development, collaboration, and the elimination of poverty and injustice; helping people in need regardless of their religion, race, ethnicity, or nationality. We believe that all people have infinite value and are worthy of our respect and compassion. Above all, we are committed to creating hope and transforming lives.

We believe that quality service begins with a passionate, motivated and hardworking workforce; a positive and caring work environment, and recognition for the challenging work our employees perform in service to others.

Benefits

• Flexible Work Schedules
• Remitted Tuition
• Professional Development
• Competitive Pay and Work Life Benefits
• Professional Supervision and Coaching
• Recognition and Appreciation Programs
• Opportunities for Growth and Promotion

UPK Administrative Program Coordinator

The UPK Administrative Program Coordinator holds a pivotal role in overseeing the effective operation of the program including managing enrollment, registration and billing. They will oversee the recruiting and enrollment processes for eligible UPK and Head Start students, including conducting intakes, managing required documentation, maintaining wait‑lists, and tracking enrollment data. Track and submit billing for SCSD on a monthly basis. They will create and maintain student files in compliance with SCSD, HS, CACFP, and OCFS.

The program coordinator will create and maintain class rosters, complete online applications, submit paperwork to the SCSD registration office, collect and submit updated student medical records to the SCSD Health Office, and send referrals to the Head Start Intake office. This position will collect, compile, report immunization data to the NYS Dept. of Health and attend regular meetings including weekly supervision, monthly Admin.

team, monthly staff meetings, and quarterly Management Team meetings. The Program Coordinator will act as a professional role model for staff and participants, maintain guidelines established by the funding sources and Catholic Charities policies and procedures, perform other tasks/duties as assigned, and stay in compliance with OCFS mandated training requirements.

Starting Pay For This Position Is $24 per hour

Full‑time—35 hours per week

Education and/or Experience Required at Entry

• NYS Teaching Certification, Early Childhood Education;
  Birth to 2nd or N to 6th with up to three (3) years of experience working in a school setting a plus.
• Administrative experience required
• Supervisory experience preferred.

Licenses/Certificates/Clearances

• Valid NYS Drivers License
• Registered & Insured Vehicle
• NYS registry clearance

Working Conditions and Environment/Physical Demands

• The role may require mobility sufficient to drive to and participate in meetings at or community facilities, recognizing that not all locations may meet Federal accessibility standards for disabled individuals.
• Manual dexterity is essential, particularly when working with children and adults in dynamic and challenging environments.

Catholic Charities is an Equal Opportunity Employer and is committed to building on our foundation of a diverse workforce and fostering an inclusive environment that encourages the recruitment and engagement of a workforce that fully represents the community we serve. We do not discriminate against any employee or applicant on the basis of race (including traits historically associated with race), color, creed, sex/gender (including pregnancy), age, disability, religion, national origin, citizenship, military/veteran status, marital status, familial status, prior arrest/conviction record, sexual orientation, gender identity, gender expression, status of being transgender, ancestry, domestic violence victim status, predisposing genetic characteristics or carrier status, reproductive health decision making, or any other basis prohibited by law.#J-18808-Ljbffr