Administrative Assistant

Description

We are seeking a highly organized and detail‑oriented Administrative Assistant to provide essential support to daily office operations. The ideal candidate is proactive, professional, and able to handle a wide range of administrative tasks while ensuring smooth workflow across the organization.

Key Responsibilities:

General Administrative Support

+ Answer and direct phone calls; greet and assist visitors

+ Manage calendars, schedule meetings, and coordinate appointments

+ Prepare, format, and proofread correspondence, reports, and other documents

+ Handle filing, scanning, copying, and data entry tasks

Office Coordination

+ Maintain office supplies and inventory; process orders as needed

+ Coordinate incoming/outgoing mail and package deliveries

+ Assist with office maintenance requests and vendor communication

+ Support the planning and execution of meetings or small events

Documentation & Recordkeeping

+ Maintain accurate and organized records, both electronic and physical

+ Prepare spreadsheets, reports, and presentations as requested

+ Update databases and ensure information is current and accurate

Communication & Customer Support

+ Serve as a point of contact for internal staff and external clients

+ Respond to emails and inquiries in a professional and timely manner

+ Provide administrative support to multiple team members as needed

Additional Support Tasks

+ Assist with travel arrangements and itineraries

+ Process invoices, expense reports, or basic bookkeeping tasks (if applicable)

+ Support special projects and routine administrative initiatives

Requirements

1-3+ years of administrative or office support experience

Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication skills

Strong attention to detail and ability to prioritize multiple tasks

Professional demeanor and strong customer service mindset

Ability to maintain confidentiality and work independently

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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