Purchase Assistant - Hospital Purchasing

Job Summary:

Will be responsible for assisting all aspects of the procurement process to include processing of requisitions to create purchase orders for services, capital equipment, medical-surgical supplies, printing and other miscellaneous items. Processing will include obtaining quotes, verification of vendor information, entering orders into Lawson and or NYS accounting system, obtaining compliance documentation, as required by the NYS office of the State Comptroller, from vendors, all in a timely and efficient manner.

Will be responsible for assisting in all aspects of the bid process to include ad placement documentation/specifications, memos, notice of award; draft correspondence for Purchase Associates; review/edit purchase requisitions. Track upcoming service renewals in contract management system and send out notifications to end users. Make entries into Lawson, SUNY and the NYS accounting systems. Reconcile invoices with Accounts Payable and vendors.

Use Citibank procurement card for purchases, where appropriate; logging, tracking and reconciling expenditures. The Assistant must stay current with all New York State procurement rules and regulations. Other duties as assigned by Hospital Purchasing Director or direct supervisor.

Associates degree and two years relevant experience or equivalent combination of education and experience required. Excellent written/oral communication, interpersonal, and proficiency in Microsoft Office required.

Familiarity with contract language preferred. Relevant experience in a customer service role or hospital and/or State setting preferred.

M-F 8-4:30pm

Recruitment Office:
Human Resources