Administrative Assistant

Safe Harbor Wills and Trusts
• Syracuse , NY , US

Posted 9 days ago

Do you enjoy making sure that tasks are scheduled and completed on time? Are you detail-oriented? Are you an excellent planner and organizer? We’re hiring an Admin whose job is to coordinate the workflow for our Estate Planning department to provide administrative support to the team. Your role is key to ensuring schedules are set, tasks are completed on time, files are neatly organized and up-to-date, and ready for the clients' signatures.

Ideal candidates process, order, timelines, and checklists. Enjoying adding "sing here" stickies to documents is a plus.

You will be the primary point of contact for clients throughout their estate planning journey and will be with them right up until they complete their estate plan.

If this sounds like you, apply below!

Compensation- $35,000 - $38,000 yearly, plus benefits

• Communicate with clinet throughout their estate planning journey
• Manage scheduling and oversee the execution of all steps of the process
• Check documents for spelling or formatting errors
• Prepare final documents for signing
• Scan original documents to the firm's server
• Prepare documents for delivery to the client
• Organize and maintain client information and ensure file integrity
• Keep attorneys and paralegals on schedule
• Routinely review, evaluate, and improve firm processes
• Occasional travel to Watertown or Auburn, New York
• Occassional overtime attending the firm's educational workshops
• The job is full-time, in the office

• Impeccable time management, organizational, interpersonal, and communication skills
• Ability to work independently, with confidence
• Ability to prioritize, organize, and manage multitask workload
• Demonstrate ability to meet deadlines
• Proficient in Microsoft Office
• Comfortable with computer-based databases
• Enjoys meeting and communicating with clients

$35,000 - $38,000 yearly

Safe Harbor Wills and Trusts is a boutique law firm that focuses on helping individuals and families protect their home and life savings from the possibilities of unforeseen health and financial issues.

Our practice areas are limited to:
Elder Law, Estate Planning, Family and Legacy Planning, Supplemental Needs Planning, Probate, and Guardianship Proceedings.

Safe Harbor Wills and Trusts believes in giving back to our communities. Employees are encouraged to participate in community and charitable events. When it comes to our team giving back, we believe we can all do well if we all do good.