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Admin Assistant; Syracuse
Job in
City of Syracuse, Syracuse, Onondaga County, New York, 13201, USA
Listed on 2026-03-06
Listing for:
Tap Growth ai
Full Time
position Listed on 2026-03-06
Job specializations:
-
Administrative/Clerical
Healthcare Administration -
Healthcare
Healthcare Administration
Job Description & How to Apply Below
Location: City of Syracuse
Position:
Administrative Assistant (On-site)
Location:
217 South Salina St., Syracuse, NY 13202
Schedule:
Monday–Friday, 9AM–5PM
Duration: 2 years (possible extension or permanent conversion)
Pay: $19–$21/hr
- Prepare reports, letters, and meeting materials
- Manage scheduling, visitors, and conference calls
- Maintain databases and track incident reports
- Process FOIL requests, waivers, and pre‑survey packets
- Use systems such as ASPEN, ACO, HCS, CMS, and QIES for data entry and reporting
- Support compliance tasks (Life Safety Code, abuse case submissions, complaint tracking)
- Keep program information updated in electronic and paper systems
- 5+ years with the NY State Department of Health
- High school diploma or equivalent
- 2+ years in a professional office setting
- Strong Microsoft Office skills (Word, Excel, SharePoint)
- Experience with electronic databases and data entry
- Organized, dependable, able to manage multiple priorities
- Microsoft Office certification
- Experience with ASPEN, HCS, QIES, CMS, SODs, and DLA
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