Clerical Specialist

Job Summary

SUNY Upstate Research Foundation is looking for Clerical Specialist I to provide a pivotal range of clerical and basic purchasing functions for the Contracts and Campus Purchasing Department
. While working under general supervision, candidate will process varied and complex records and accounts following established practices and procedures. Work is checked periodically for accuracy, completeness, and quality.

• Answer telephones, directing calls to appropriate personnel.
• Maintain various department databases.
• Enter contract information into New York State Purchasing system.
• Assist with bid openings.
• Type State and Research Foundation requisitions.
• Small dollar value purchasing for the State and Research Foundation made through a procurement card.
• Check error reports in New York State Purchasing system.
• Process change orders for State and Research Foundation purchase orders.
• Code requisitions for petty cash.
• Type, print and send correspondence as needed.
• Label contracts and files.
• Sort and send communications to end users.
• File documents both physically and electronically.
• Scan documents for distribution and filing.
• Sort and distribute inter-office mail.
• Maintain, send, and retrieve documents from Record Storage.
• Place department supply orders.
• Additional duties as directed.

Three (3) years of relevant clerical experience, Or an Associates degree and 1 year of relevant, Or, an equivalent combination of education and experience will be considered.

The ability to multi-task and be detail oriented is required.

Possess excellent communication and customer service skills, and be self-motivated and a self-started.

Purchasing experience is preferred.

Monday-Friday 8:30am-4:30pm