Specialist, Advancement Services

About Le Moyne College

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

The Specialist, Advancement Services serves as the lead staff member responsible for processing all gifts, donor acknowledgements/tax receipts, matching gifts, demographic database updates, gift logs, and also assists donor relations related activities. This position has significant responsibilities in the area of data and gift entry to ensure that all gifts and pledges are accurately recorded in the Raiser’s Edge database and reconciled with the Finance Office.

The position also provides administrative support and assistance to the Advancement division, assists in data entry and other duties as needed. This position will also have some responsibilities as a back‑up for the Sr. Assistant Director of Advancement Information Services.

• Handles all duties relative to processing, recording and acknowledging gifts in Raiser’s Edge.
• Coordinates and prioritizes day‑to‑day gift processing activities and ensures accurate processing and acknowledgement of gifts.
• Processes online gifts received through Give Campus and other systems.
• Utilizes the College’s bank check scanner to make check deposits directly to the Advancement bank account.
• Processes monthly LMC employee payroll deduction donations.
• Tracks, confirms and processes matching gifts, including communicating with matching companies/foundations and providing documentation as requested.
• Reconciles gift batches and prepares batches for daily deposit.
• Maintains copies of all acknowledgments on the LMC shared drive for future reference/ review or need.
• Maintains all gift documentation in hard copy batch files for audit purposes and other future needs.
• Produces and distributes accurate receipts, acknowledgement letters and tribute notifications (in honor and in memory of) for every gift within a 48‑72 hour period and maintains appropriate documentation for College and its audit purposes.
• Processes all non‑electronic gifts and produces and distributes receipts, acknowledgements and tribute notifications with a goal of this occurring within a 48‑72 hour period.
• Assists Sr. Director and Sr. Asst. Director of Advancement Information Services with the Finance office’s monthly gift reconciliations, helping to identify errors and pull/ provides back up documentation for Financial reviews/ audits.
• Assists the Sr. Director of Alumni and Donor Relations with the annual Donor Relations reporting process, as requested.
• Coordinates with Sr. Director of Alumni and Donor Relations on maintaining the donor acknowledgement letter templates and updates, as needed at least annually.
• Communicates with the Sr. Director/ Sr. Asst. Director of Advancement Information Services to ensure accurate processing of gifts and to ensure financial integrity and accuracy.
• Communicates with the Sr. Director/ Sr. Asst. Director of Advancement Information Services, Bursar office and others in the Finance division to…