Registrar; Bilingual at Southside Academy Charter School

Registrar Position

The Registrar is accountable for the organization and daily functioning of student enrollment management, student data information system, and compliance with People Services requirements. Because of the ongoing duties associated with the Enrollment process and the web-based Student Information System, full-time work hours must be carried throughout the entire year.

Duties and Responsibilities:

• Enrollment Management:
• Maintain, in accordance with state law, student permanent record files, withdrawals, student records requests and re-enrollment information.
• Ensure that the New Student Enrollment process is run in a timely, complete, and accurate manner including:
• Application entry.
• Follow-up/correspondence/communication.
• Lottery preparation and execution.
• Documentation.
• Cumulative file updates/maintenance/security.
• Maintain required records in Student Information System to ensure compliance with state, federal, authorizer, and National Heritage Academies' standards including:
• Attendance records for all students.
• Current Parent/Household information.
• Current Emergency Contact information.
• Collection and management of required forms.
• Management of all First Day / Count Day processes and requirements.
• Maintenance of Class Schedules in the Student Information System:
• Enter and update master schedule.
• Set up classes.
• Process student class changes in a timely manner.
• People Services Compliance:
• Forward pertinent personnel documents to People Services at National Heritage Academies Service Center, and maintain free-flowing communication with People Services and
• Maintain a current and active list of substitute teachers, manage scheduling and the substitute management system, and reconcile the substitute hours.
• Collect volunteer forms for all volunteers and maintain an accurate list for field trips, classroom volunteers and overnight events.
• General:
• Collect HLQ and SRQ forms, alerting school liaisons of any qualifying students.
• Ensure all parents fill out a Free & Reduced lunch form each year.
• Verbal and written communication skills are critical for this role. Manage the proof reading of communication that goes out from the school, create memos, email blasts and newsletters as part of the main office communication. Front line when families come in for tours or information and must be articulate in verbal skills both in person and on the phone. Occasional travel required.

Qualifications:

• Possess an Associate's degree and/or 2-4 years experience in Office Lead or School Administrative position.
• Spanish Speaking is preferred.
• Proficient with Microsoft Office products.
• No certificates, licenses, or registrations needed.
• Respond to common inquiries or complaints from parents.
• Communicate and work effectively with Students, Parents, Principal and Teachers.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Company Information:

National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life.

A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them.

Join our team.

Please  to find out more about our core values. National Heritage Academies is an equal-opportunity employer.$48,000.00 to $55,000.00 / annually is the pay range for this role. Pay determination is based on experience, education, internal equity, and market as defined by NHA.