Assistant Registrar

About Le Moyne College

Le Moyne College is an independent liberal arts institution located in Syracuse, N.Y. founded by the Jesuits in 1946, it offers a values‑based academic program that aims to develop intellectual excellence, leadership, and service.

The Assistant Registrar will support all functions within the Registrar’s Office related to student records, degree completion, and curriculum management. The role collaborates with other Registrars to oversee operations and ensure efficient performance.

• Contribute to the day‑to‑day operations of the Registrar’s office.
• Interpret and enforce Federal, State, and college policies, rules, and regulations.
• Maintain data integrity of student academic records.
• Provide excellent customer service to students, families, faculty, staff, and external agencies.
• Support commencement and degree completion activities, including academic advising, graduation applications, degree audits, conferrals, and data reporting.
• Collaborate with campus partners to ensure accurate student record data for commencement, honors, awards, and degree conferral activities.
• Process student hiatuses and related communications.
• Analyze study abroad and international transfer credits in partnership with administrators and offices across campus.
• Manage National Clearinghouse and NSLDS enrollment reporting, degree verification, and error resolutions.
• Maintain document management and workflow solutions such as OnBase, Google Forms, and related technologies.
• Serve as the primary liaison for student systems vendors and external partners, including National Student Clearinghouse and Parchment.
• Assist with all communications to and from the Registrar’s office, including phone calls, emails, and official correspondences.
• Investigate and resolve issues and processing errors related to registration and records.
• Streamline policies and procedures to improve efficiency.
• Evaluate, implement, and test new software, upgrades, and systems in the Registrar’s Office.
• Develop training materials and serve as the college’s training resource for best practices within student information systems and related software.
• Serve on selected college committees and attend college events as needed.
• Perform other duties as assigned.

• Bachelor’s degree and 2–5 years of experience in a higher education setting (Registrar’s Office experience preferred).
• Professional demeanor with strong interpersonal and communication skills.
• Deep knowledge of student records administration, academic operations, and higher education business processes.
• Ability to analyze complex issues, develop practical solutions, and lead operational improvements.
• Excellent organizational skills and attention to detail; proficient in Excel.
• Respect for confidential information and working knowledge of FERPA.
• Experience with Colleague Datatel, Unity OnBase, Parchment, and Informer preferred.

• 403(b) retirement contribution (9.5% employer match)
• Health insurance options: medical, dental, vision, flexible spending accounts
• Health Savings Accounts (partially employer funded)
• Basic life & AD&D insurance (employer paid)
• Short‑ and long‑term disability insurance (employer paid)
• Supplemental life & AD&D insurance
• Voluntary benefits: legal, critical illness, hospital indemnity, accident, pet insurance, etc.
• 12 paid holidays
• Generous time‑off package
• 35‑hour work week

Pay Range: $62,354 – $63,300 annually

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.