Program Administrative Assistant

JB Management Inc. Program Administrative Assistant

Location: Syracuse, NY

Position Summary:

• All local in-processing and administrative actions of employees
• Coordination and processing of employee travel requests
• Tracking of expenditures and financial obligations
• Maintenance of appropriate databases to ensure compliance with applicable guidelines
• Assist customer in data collection as needed
• Maintain employee training records
• Coordination with other corporate office support staff
• No travel required

Job Description:

• Manage calendars, schedule meetings, and resolve conflicts.
• Answer and route phone calls, emails, and greet visitors professionally
• Draft, proofread, file correspondence, reports, and internal documents.
• Maintain physical and digital filing systems.
• Coordinate travel arrangements and prepare itineraries.
• Support onboarding on new personnel (paperwork, equipment, access).
• Processing expense reports and basic bookkeeping.
• Interacting with corporate support staff

Skills:

• Proven Administrative experience
• Strong Communication and time-management skills
• Ability to multitask and meet changing deadlines
• Ability to work independently

Non-Essential Job

Skills:

• Military Experience or experience working in a military environment is a plus

Qualifications/

Certifications:

• High school diploma; associate/bachelor preferred.
• 4+ years administrative or office support experience.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365.
• Excellent time management and discretion with confidential information
• Active Clearance or the ability to obtain a clearance

Equal Employment Opportunity/M/F/disability/protected veteran status