Coordinator, Clinical Program Administration

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community. Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.

Position Summary The Department of Physician Assistant Studies Program Coordinator is a multifaceted role central to the department’s success, providing critical support and collaboration to the Program Director, Data Analyst, Clinical Team and Didactic and Clinical Year students. The Program Coordinator establishes open lines of communication with external partners such as sites and preceptors as well as the internal partners that are instrumental to event planning and payment processing.

Principal Duties and Essential Functions Job duties specific to this position:

Administrative Utilize the Workday platform and legacy systems to handle fiscal transactions; support faculty and staff in their use of these platforms and systems

Lead collaboration among Program Director, Department Members, Catering, Communications, Facilities, A/V, and external vendors to plan and prepare for major and quotidian department events, at discretion of program director

Support special projects and committees, at discretion of program director

Coordinate annual student honor society and scholarship awards

Serve on college commencement committee; oversee completion of graduation application and ordering of white coats; send congratulatory PANCE cards

Address faculty and student needs and triage individuals to the right person/place if unable to meet the faculty member’s or student's needs

Maintain OnBase database; upload and retrieve documents as needed

Register students for courses and process advisor assignments; interface with the registrar

Register/update students in databases for NYSSPA and AAPATroubleshoot  access issues

Coordinate lab repairs and maintain office supplies

Solicit support from IT and external vendors as needed

Draft, review, and send correspondence

Maintain procedures manual for administrative responsibilities

Clinical Site Management Manage clinical placement lists and updates lists in the ARC-PA portal biannually. Generates reports for the clinical coordinator, Data analyst and program director as requested for ongoing programmatic self-study.

Manage AAPA CME credits for PA-C preceptors; prepare report at conclusion of “year” and submit new applications as needed

Manage stipends for precepting: request and process W-9s as needed; communicate with Finance and Program Director to ensure payment of stipends.

Email student evaluations of preceptors to preceptors annually

Verify preceptors…