State Fair Administrator or Trainee; NY HELPS
Listed on 2026-07-07
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Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Location: City of Syracuse
State Fair Administrator 1 or Trainee (NY HELPS)
Posting Dates:
May 14, 2026 –
May 24, 2026
Are you a detail‑oriented and driven individual with a knack for event management? Do you possess the skills to ensure flawless execution of large‑scale events? The New York State Department of Agriculture and Markets is seeking a dedicated State Fair Administrator 1 or Trainee to join our team at the Great New York State Fair!
In this vital role within our Events Unit, you will be responsible for:
- Supervising and directing event staff
, fostering a productive and efficient team. - Coordinating event logistics and service requests with internal departments.
- Managing and maintaining critical event supplies and equipment.
- Resolving issues and recommending solutions to ensure smooth event operations.
- Guaranteeing adherence to all contractual obligations, fair policies, and legal requirements.
- Reviewing and processing applications and contracts for accuracy and compliance.
- Directing the spatial arrangement and setup/breakdown of fairgrounds for all participants.
- Ensuring the provision of essential utilities and services for events.
- Monitoring event finances
, including tracking expenses and revenues, and preparing comprehensive reports. - Collaborating with the finance office on contract management and account reconciliation.
This full‑time position is located at the New York State Fairgrounds, 581 State Fair Blvd, Syracuse, NY 13209.
The standard work schedule for this position is 37.5 hours per week,
Saturday through Wednesday, from 1:00 PM to 9:00 PM
. Please note that work schedules may be adjusted with reasonable advance notice and consultation.
The starting salary for the State Fair Administrator Trainee 1 is $53,764 per year, and the hiring salary for the PEF salary grade (SG) 14. This position requires the completion of a two‑year traineeship. After successful completion of the first year of the traineeship, the appointee will advance without further examination to the Trainee 2 level SG‑16 (starting salary $59,994 / year). Completion of the second year of the traineeship will result in permanent advancement to the State Fair Administrator 1, SG‑18 (starting salary $66,951 / year) without further examination.
Candidates may be eligible for appointment directly to the Trainee 2 or full performance level.
The candidate appointed at the State Fair Administrator 1, SG‑18 level, will be eligible to participate in the New York State Performance Evaluation Program. Through this program, employees receive yearly performance evaluations. Performance advances are payable to PEF employees whose base annual salary is below the job rate for their current position and who were rated “Satisfactory” or its equivalent on their yearly performance evaluation.
Performance advance payments are added to an employee’s annual salary. Over time, yearly performance advances may lead to the SG‑18 job rate salary of $85,138 per year!
This is a PEF‑represented position that offers excellent benefits! Benefits include but are not limited to inexpensive Health Insurance options, free Dental and Vision coverage, NYS Pension Plan membership, and generous paid time off. Within the first year, you are eligible for 5 days of personal time, 13 vacation days, 13 sick days, and 13 paid holidays!
As a New York State employee, you could potentially qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF)! The PSLF Program forgives the remaining balance on your direct student loans after you have made 120 qualifying monthly payments under an accepted repayment plan and while working full‑time for the New York State Department of Agriculture and Markets or another eligible employer.
NY HELPS
Minimum Qualifications:
Appointment to State Fair Administrator Trainee 1: Four years of experience in managing and coordinating events, exhibits, competitions, and the use and rental of facilities, concessions, or supplement services to maximize the facilities’ use and profitability.
Appointment to State Fair Administrator Trainee 2: Five years of experience in managing and coordinating events, exhibits, competitions, and the use and rental of…
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