Assistant Director, Alumni and Donor Relations

Position Summary

The Assistant Director for Alumni and Donor Relations plays a vital role in planning and executing signature alumni and donor events, with primary responsibility for the logistics of Reunion Weekend and annual fundraising dinners. In addition, this position assists with athletic alumni programming, manages a small portfolio of corporate and individual prospects and supports the daily administrative operations of the Alumni and Donor Relations team.

The role requires excellent organizational skills, attention to detail, and the ability to collaborate effectively with colleagues, volunteers, and vendors to deliver high-quality experiences that strengthen connections and inspire philanthropy.

• Serve as the lead project manager for Reunion Weekends, overseeing logistics, vendor coordination, volunteer support, and event communications.
• Plan and execute annual fundraising dinners, coordinating with Advancement, Facilities, Catering, and external vendors to deliver high-caliber donor experiences.
• Assist in the planning and execution of athletic alumni events, working closely with colleagues in Athletics and Advancement.
• Support other alumni and donor events as needed, including regional gatherings, networking programs, and recognition events.

• Build strong relationships with alumni volunteers, reunion committees, and event participants.
• Carry a small portfolio of corporate and individual prospects, engaging them through personalized outreach, event invitations, and stewardship.
• Assist with donor recognition activities connected to events, including program booklets, signage, and acknowledgments.

• Provide day-to-day administrative support for the Alumni and Donor Relations team, including budget tracking, event registration management, and database updates.
• Serve as the point of contact for vendors, alumni inquiries, and internal partners related to event logistics.
• Contribute to Advancement communications, including event promotions, email campaigns, and website updates.

• Partner with colleagues across Advancement and the College to ensure events and engagement initiatives align with institutional priorities.
• Represent the College at alumni, donor, and campus events, occasionally requiring evening or weekend work.

• Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
• Demonstrates excellent work attendance, reliability and work ethic.
• Attends and actively participates in required meetings and training sessions.
• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
• Must complete all required federal, state, institution and department trainings.
• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
• Performs a variety of related duties as assigned.

• Bachelor’s degree required.
• 3+ years of experience in event planning, alumni relations, donor relations, or related fields.
• Strong organizational and project management skills with the ability to manage multiple complex events simultaneously.
• Excellent written and verbal communication skills.
• Strong relationship-building skills with…