Senior Firm Events Planner

Job Description - Senior Firm Events Planner )

The Senior Firm Events Planner is responsible for the end-to-end planning and execution of a diverse portfolio of events, ranging from intimate dinners and cocktail receptions to large-scale multi-day conferences and retreats. This role independently manages all phases of the event lifecycle — from ideation and concept development through logistics, vendor management, and on-site execution — ensuring every event reflects the firm's commitment to excellence and luxury-level hospitality.

The Senior Firm Events Planner exercises independent judgment, makes informed decisions under pressure, and serves as the primary point of contact for attorneys, firm leadership, and high-profile guests, delivering a seamless and elevated experience at every touchpoint.

• Independently manage the full lifecycle of events from ideation through execution, ensuring all details are meticulously planned and flawlessly delivered.
• Lead the conceptualization and development of event concepts, translating vision and objectives into polished, memorable experiences.
• Make informed, independent decisions on event logistics, vendor selection, budgets, and on-site adjustments to ensure seamless execution.
• Manage multiple events simultaneously, prioritizing competing deadlines and deliverables with confidence and efficiency.
• Develop and maintain detailed event timelines, run-of-show documents, and production schedules for all assigned events.
• Oversee event budgets, tracking expenditures and making real-time decisions to ensure events are delivered on time and within scope.
• Cultivate and manage relationships with premier restaurants, securing reservations and private dining arrangements that align with the firm's luxury standards and meet the unique needs of each event.
• Identify, evaluate, and manage relationships with luxury hotels, venues, caterers, entertainment providers, and other event vendors.
• Negotiate contracts and manage vendor deliverables, holding partners accountable to the firm's standards of quality and service.
• Serve as the primary liaison between the firm and all external vendors, ensuring clear communication and consistent execution.
• Continuously assess and cultivate a network of premium vendors and venues to support the firm's evolving event needs.

• Deliver luxury-level hospitality and anticipatory service across all events, ensuring every guest — from associates to senior partners and high-profile clients — feels valued and exceptionally well cared for.
• Manage VIP guest arrangements, including travel coordination, accommodations, personalized amenities, and special requests, with the utmost discretion and attention to detail.
• Serve as an on-site presence at events, overseeing all aspects of execution and making real-time decisions to address any issues that arise.
• Uphold the firm's reputation for excellence by consistently delivering polished, sophisticated, and memorable event experiences.

• Partner closely with firm leadership, attorneys, and practice groups to understand event objectives and deliver tailored experiences that align with their vision.
• Communicate effectively and professionally with high-level internal and external stakeholders, providing proactive updates and managing expectations throughout the planning process.
• Prepare and present event proposals, recaps, and recommendations to leadership, demonstrating strategic thinking and a solutions-oriented approach.
• Collaborate cross-functionally with internal teams including Catering, Facilities, AV, and Marketing to ensure cohesive event execution.

• Maintain accurate and organized event records, including contracts, budgets, vendor communications, and post-event evaluations.
• Identify opportunities to improve event planning processes, workflows, and vendor relationships, making recommendations that elevate the overall program.
• Stay current on industry trends, luxury hospitality standards, and emerging event concepts to continuously enhance the firm's event offerings.
• Perfo…