Food & Beverage Finance Manager

POSITION: F&B Finance Manager

DEPARTMENT: Finance

REPORTS TO: Director of Finance

FLSA STATUS: Full-Time, Exempt

VENUES: The Oncenter

SALARY: $62,353.20/annually

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team.

Sounds like a winning formula for you. Join us!

In your role as Food & Beverage Finance Coordinator, you’ll play a crucial part in the success of our financial operations in the Food & Beverage Department. Your responsibilities will encompass a diverse range of administrative tasks and operational support for the Finance and Food & Beverage Departments. This includes collaborating closely with all staff to ensure the smooth day-to-day functioning of the department.

Your duties will involve handling various administrative functions such as managing inventory, overseeing purchases, recording invoices, managing licenses, contributing to the hiring process, creating schedules, and participating in sales and cost reporting. Additionally, you’ll be an active participant in daily operational duties as required, adding flexibility and adaptability to your role.

• Maintain proficiency in Clover and other operational systems, including Reserve and ABIMM, as applicable.
• Maintain events in Clover, Reciprofity, as well as including event setup, stock items, recipes, pricing, attendance, inventory, and other event-specific information.
• Operate Clover during and after events as required, including running sales, settlement, consumption, cost, and location reports and maintaining accurate POS information.
• Accurately enter, review, and reconcile payroll, make corrections as necessary, and ensure payroll is completed within established deadlines.
• Order, receive, and manage product inventory; accurately enter inventory counts, review results, receive purchase orders, and maintain current item costs.
• Obtain, enter, code, and process invoices and ensure all required documentation is provided to Finance and Accounts Payable in a timely manner.
• Review vendor statements to identify outstanding or missing invoices and follow up as necessary to ensure accurate and complete financial records.
• Prepare and submit purchase orders and requisitions for operational needs and coordinate purchasing activities with vendors and department leadership.
• Place, confirm, and coordinate linen orders and assist with other supply and operational needs.
• Reconcile NPO commissions and ensure Finance receives all required supporting documentation.
• Coordinate with the Finance team regarding employee meals, spoilage, tips payable, inventory, and other financial records and reconciliations.
• Prepare, maintain, and distribute sales, labor, cost, consumption, KPI, event, and operational reports, including required post-event, weekly, monthly, and corporate reporting.
• Complete required month-end…