Project Coordinator

Iron Horn Enterprises is a growing real estate investment and development firm specializing in industrial and commercial properties across key markets. We are committed to excellence, innovation, and the continued growth of both our portfolio and our team.

Iron Horn Enterprises is seeking an organized, motivated, and detail-oriented Project Coordinator to support our Construction Management team. This position will work closely with the Senior Commercial Construction Project Manager, Commercial Construction Project Manager, and Preconstruction Manager to coordinate projects from initial site evaluation and preconstruction through active construction and closeout.

This position has a significant administrative component. The Project Coordinator will be responsible for maintaining project documentation, coordinating schedules and meetings, tracking action items, preparing reports, organizing electronic files, and following up with internal and external stakeholders. Candidates should be comfortable spending a substantial portion of their time performing detailed administrative and document-control work.

The ideal candidate is proactive, dependable, highly organized, and able to manage multiple priorities in a fast-paced environment. This is an excellent opportunity for someone interested in building a career in commercial construction and real estate development while gaining exposure to preconstruction, project management, and field operations.

• Provide day-to-day administrative support to the Construction Management team.
• Coordinate calendars, meetings, site visits, property tours, inspections, and contractor walkthroughs.
• Prepare and distribute meeting agendas, minutes, action-item lists, and follow-up communications.
• Track open items, deadlines, approvals, and team deliverables to ensure timely completion.
• Maintain project contact lists, calendars, departmental resources, and standardized templates.
• Prepare correspondence, reports, presentations, spreadsheets, and executive-level project updates.
• Assist with invoice routing, purchase orders, contract documentation, and internal approval processes.
• Organize and maintain accurate electronic project files using established naming and filing procedures.
• Support communication and coordination among Construction, Preconstruction, Facilities Management, Leasing, Finance, Legal, and Real Estate teams.
• Perform general administrative and project-related duties as assigned.

• Support the planning and execution of multiple commercial construction projects.
• Assist with project schedules, milestone tracking, action items, and deadline management.
• Communicate with contractors, vendors, consultants, tenants, and internal stakeholders to keep projects moving forward.
• Follow up on outstanding project items and elevate potential delays or concerns to the appropriate Project Manager.
• Assist with project kickoff, progress, and closeout activities.
• Help coordinate access to properties and active construction areas.

• Assist with preparing requests for proposals, bid invitations, scopes of work, and bid packages.
• Coordinate pre-bid walkthroughs and distribute relevant plans, specifications, and project information.
• Track contractor and vendor questions, proposals, clarifications, and required follow-up.
• Organize subcontractor and vendor bids and assist with bid comparisons.
• Support material takeoffs, quantity reviews, and preliminary cost-estimating activities.
• Maintain contractor, vendor, and historical project cost information.

• Assist with obtaining vendor quotes, comparing pricing, preparing purchase orders, and coordinating required approvals.
• Track material and equipment selections, submittals, lead times, fabrication schedules, and delivery dates.
• Maintain procurement logs and follow up with vendors and contractors regarding order status, availability, and outstanding information.
• Identify long-lead items and potential procurement delays and promptly communicate concerns to the appropriate Project Manager.
• Coordinate material and equipment deliveries with vendors, contractors, project schedules, and site-access requirements.
• Maintain organized records of quotes, purchase orders, approvals, warranties, and other procurement-related documentation.

• Maintain complete, organized, and accurate project records throughout the project lifecycle.
• Track RFIs, submittals, change orders, proposals, contracts, permits, meeting minutes, and closeout documents.
• Maintain current drawings, specifications, schedules, photographs, and project correspondence.
• Manage document versions and distribution to ensure team members are working from current information.
• Monitor required documentation and follow up with contractors, vendors, and…