Universal Pre-k Administrative Program Coordinator

UPK Administrative Program Coordinator

Catholic Charities of Onondaga County is committed to caring for those in need while promoting human development and eliminating poverty and injustice. This role plays a pivotal part in ensuring the effective operation of the UPK and Head Start program, serving students, families, and the community.

• Oversee program operations, including enrollment, registration, and billing.
• Recruit and enroll eligible UPK and Head Start students, conducting intakes, managing required documentation, maintaining wait‑lists, and tracking enrollment data.
• Track and submit monthly billing to the School District of the City of Syracuse (SCSD).
• Create and maintain student files in compliance with SCSD, Head Start (HS), Child and Adult Care Food Program (CACFP), and Office of Children and Family Services (OCFS).
• Create class rosters, complete online applications, and submit required paperwork to the SCSD registration office.
• Collect and submit updated student medical records to the SCSD Health Office and send referrals to the Head Start Intake office.
• Compile and report immunization data to the New York State Department of Health.
• Attend regular meetings: weekly supervision, monthly Administrative team, monthly staff, and quarterly Management Team meetings.
• Act as a professional role model for staff and participants, uphold guidelines from funding sources, and follow Catholic Charities policies and procedures.
• Perform other assigned tasks and remain compliant with OCFS mandated training requirements.

• NYS Teaching Certification in Early Childhood Education (Birth to 2nd or N to 6th grade) with up to three (3) years of experience in a school setting is a plus.
• Administrative experience is required.
• Supervisory experience preferred.

• Valid NYS Driver’s License.
• Registered and insured vehicle.
• NYS registry clearance.

• Mobility sufficient to drive to and participate in meetings or community facilities, recognizing that not all locations may meet federal accessibility standards.
• Manual dexterity essential, especially when working with children and adults in dynamic environments.

• Flexible work schedules.
• Remitted tuition.
• Professional development.
• Competitive pay and work‑life benefits.
• Professional supervision and coaching.
• Recognition and appreciation programs.
• Opportunities for growth and promotion.

Starting pay is $24 per hour. This is a full‑time position (35 hours per week).

Catholic Charities is an Equal Opportunity Employer and is committed to building on our foundation of a diverse workforce; we foster an inclusive environment that encourages recruitment and engagement of a workforce that fully represents the community we serve. We do not discriminate against any employee or applicant on the basis of race, color, creed, sex/gender, age, disability, religion, national origin, citizenship, military/veteran status, marital status, familial status, prior arrest/conviction record, sexual orientation, gender identity, gender expression, status of being transgender, ancestry, domestic violence victim status, predisposing genetic characteristics or carrier status, reproductive health decision making, or any other basis prohibited by law.